Job Title: Project Coordinator

The Project Coordinator plays a vital role in supporting the successful execution of commercial construction projects from pre-construction through closeout. This individual will work closely with project managers, field teams, subcontractors, and clients to ensure effective documentation, scheduling, communication, and coordination. The ideal candidate is organized, detail-oriented, proactive, and experienced in the fast-paced commercial construction environment.

• Manage and maintain all project documentation including contracts, subcontracts, RFIs, submittals, change orders, meeting minutes, and punch lists.
• Assist in setting up new projects in internal systems and project management platforms.
• Track and log RFIs, submittals, and approvals through to completion.
• Support permit application and closeout processes with jurisdictions and clients.
• Serve as a liaison between internal teams (project managers, superintendents) and external partners (subcontractors, vendors, clients).
• Schedule and coordinate project meetings; prepare and distribute agendas and minutes.
• Follow up with subcontractors on required documentation (e.g., COIs, lien waivers, safety plans).
• Coordinate procurement and delivery of materials with vendors and suppliers.
• Assist with creating and updating project schedules, ensuring deadlines are met.
• Monitor project progress and flag potential delays or issues to project managers.
• Utilize software tools such as Procore, Bluebeam, Buildertrend, Smartsheet, or similar platforms to manage workflows.
• Maintain up-to-date project files on internal servers and/or cloud-based systems.
• Generate reports and status updates as requested by project managers or leadership.
• Ensure subcontractor compliance with contractual requirements and safety documentation.
• Support the punch list and closeout processes by gathering all final submittals, warranties, and as-built documentation.
• Archive final project files in accordance with company procedures.

• 2+ years of experience in project coordination.
• Experience supporting commercial construction projects.
• Familiarity with construction workflows, subcontractor processes, and permitting.
• Experience with RFIs, submittals, contracts, change orders, and project logs.
• Proficiency in Microsoft Office.
• Knowledge of at least one of the following: Procore, Buildertrend, Smartsheet, PlanGrid, or Bluebeam.

• Associate’s or Bachelor’s degree in Construction Management, Architecture, Engineering, or related field.
• Experience working in a design-build or tenant improvement environment.
• Bilingual (Spanish) is a plus.
• Familiarity with Sage Contractor 100.

Primarily office-based with occasional site visits as needed. Standard business hours, with flexibility during key project deadlines.

This is a Contract to Hire position based out of San Marcos, California.