Billing Coordinator

Coordinate between branches and the Shared Service Center (SSC) in areas related to sales contracts, billing, commissions, month-end close, and financial reporting. The role involves ensuring accurate and timely processing of contracts and billing while resolving discrepancies and maintaining documentation integrity.

Responsibilities

• Liaise with the Shared Service Center to ensure timely and accurate processing of contracts and billing according to established processes and procedures.
• Resolve contract and billing discrepancies promptly by conducting research and partnering with internal resources.
• Manage contract administration processes and support collections processes, including following up for appropriate documentation and approvals.
• Prepare and distribute weekly billing and financial reports.
• Reconcile financial reporting and systems to ensure data integrity and accuracy.
• Maintain documentation and continuously seek process improvements.
• Complete ad-hoc financial analysis and assist with month-end close procedures.
• Assist in the payroll review process by verifying employee payroll information for commissions, bonuses, and payroll exceptions.
• Manage day-to-day office administrative activities for the branch and undertake other duties as assigned.

• Proficiency in administrative support, documentation review, and data analysis.
• Experience in bookkeeping, invoice processing, and accounting.
• Advanced Microsoft Excel skills, including lookups and pivot tables.
• Familiarity with Salesforce.com and Workday.

• Strong attention to detail and ability to multi-task while remaining calm under pressure.
• Strong organizational and time management skills, with a detail-oriented approach.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Degree in business or a related field is preferred but not required.
• Technical savviness with knowledge of accounting principles and ability to prepare accurate financial reports and analyses.

The first month is fully onsite, followed by a hybrid schedule with onsite work on Monday, Wednesday, and Friday. The position offers the opportunity to transition from contract to permanent at a well-established company that has been around for 100 years.

Job Type & Location

This is a Contract to Hire position based out of Torrance, CA.

Pay and Benefits

The pay range for this position is $28.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Torrance,CA.

Application Deadline

This position is anticipated to close on Dec 10, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.