Accounts Payable Specialist

Location: Branford, CT (Onsite)

Schedule: Monday–Friday, 8:00 AM–5:00 PM

Compensation: $28–$32 per hour

Environment: Small, family‑oriented construction office (team of 3; company of ~40 employees)

Position Overview

The Accounts Payable Specialist supports day‑to‑day accounting operations with a strong focus on accounts payable within a construction environment. This role ensures accurate invoice processing, proper job cost allocation, and compliance with vendor and subcontractor documentation. The ideal candidate is detail‑oriented, highly organized, and comfortable working in a fast‑paced, small‑team setting.

Key Responsibilities

Accounts Payable & Job Costing

• Review, process, and accurately code 50–100 weekly invoices from suppliers, subcontractors, rental providers, fleet vendors, and others.
• Ensure invoices align with purchase orders, contracts, and delivery/receiving documents (3‑way match).
• Validate job cost distribution, including correct job numbers, phases, and cost codes.
• Reconcile vendor statements and resolve discrepancies promptly.
• Prepare weekly and monthly AP payment cycles.

Vendor & Subcontractor Management

• Maintain vendor files, including W‑9s, insurance certificates, contracts, and compliance documents.
• Assist with subcontractor payments, including lien waiver tracking and processing.
• Respond to vendor and subcontractor inquiries professionally and in a timely manner.

System & Documentation Management

• Upload invoices and supporting documents into the company’s construction management and accounting systems (Sage 300, Procore).
• Administer and reconcile company credit card, fuel card, and retail card accounts.
• Ensure receipts and expenses are coded accurately and allocated to the correct jobs.

Month-End & Audit Support

• Assist with month-end closing tasks related to accounts payable.
• Provide document support for internal and external audits.

Vehicle & Administrative Support

• Maintain company vehicle records, including service schedules and maintenance history.
• Coordinate routine vehicle inspections, repairs, registrations, and renewals.
• Provide additional accounting or administrative support as needed.

Required Skills & Qualifications

• Associate’s degree in Accounting, Finance, or equivalent hands-on experience.
• 1–3 years of accounts payable or general accounting experience; construction industry experience preferred.
• Experience supporting AP functions for 30–40 vendors.
• Strong understanding of job costing, retainage, and subcontractor billing processes.
• Proficiency in Microsoft Excel and accurate data entry.
• Familiarity with construction management/accounting software (Sage 300, Procore preferred).
• Strong attention to detail, organizational skills, and ability to manage multiple priorities.

Work Environment & Benefits

• Fully onsite position in a small, collaborative office.
• Family‑oriented culture with a supportive team environment.
• Generous PTO and comprehensive health benefits provided.

Job Type & Location

This is a Contract to Hire position based out of Branford, CT.

The pay range for this position is $26.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Branford,CT.

This position is anticipated to close on Mar 4, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.