Group Assistant #154819-1 / O-5053559

Job Description

Join our team as a Group Assistant, where you will play a key role in supporting administrative and operational functions while contributing to global sustainability efforts. Based in Washington D.C., this role requires you to be onsite four days a week, assisting a team dedicated to promoting environmental protection and sustainability.

Responsibilities

• Provide comprehensive team management support.
• Manage space planning and ensure effective utilization.
• Coordinate and oversee event logistics and planning.
• Facilitate cross-functional collaboration and maintain effective communication.
• Manage team calendar and meeting logistics efficiently.
• Serve as backup administrative support to the Chief Sustainability Officer during visits to Washington D.C.
• Oversee travel management for team members.
• Assist with new hire onboarding processes.
• Implement and enforce team policies and procedures.
• Manage miscellaneous project assignments and ownership.

Essential Skills

• Minimum 2 years of administrative, business support, or customer service experience focusing on scheduling meetings and events, travel management, and basic administrative tasks.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience supporting leadership with travel, expenses, and logistics for at least 2 years.

Additional Skills & Qualifications

• 3 years of administrative experience in a fast-paced environment is highly preferred.
• Strong verbal and written communication skills.
• Energetic and enthusiastic attitude.
• Detail-oriented with excellent problem-solving and troubleshooting skills.
• Excellent collaboration and organizational skills.
• Ability to work flexibly and efficiently under pressure.
• Capacity to maintain confidentiality and exercise sound judgment.
• Proficiency in using internal tools like Employee Central and MyOrder is an advantage.