Executive Administrative Assistant

Executive Administrative Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary:

This position provides high-level administrative support to a senior executive within a dynamic government affairs environment. The role requires an exceptional professional who can seamlessly manage complex schedules, coordinate critical meetings, and serve as a trusted partner to leadership. This individual will act as a key liaison between the executive and internal teams, external consultants, and stakeholders, requiring excellent judgment, discretion, and the ability to anticipate needs before they arise. The position demands someone who thrives in a fast-paced, high-intensity environment and can confidently represent the executive in various settings, including leading team calls and facilitating communications. Success in this role requires a proactive approach, exceptional organizational abilities, and the capacity to manage multiple priorities while maintaining the highest standards of professionalism and confidentiality.

Job Responsibilities:

• Manage complex executive calendars with precision, coordinating meetings across multiple time zones and prioritizing competing demands
• Prepare agendas and make comprehensive arrangements for committee meetings, board meetings, and other executive-level gatherings
• Coordinate all aspects of domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries
• Lead team calls and facilitate communication between the executive and various stakeholders, consultants, and team members
• Review and process invoices, reports, memos, letters, financial statements, and other documents requiring executive attention
• Analyze incoming communications, submissions, and reports to determine significance and ensure appropriate distribution
• Supervise general office operations including ordering supplies, maintaining records management systems, and performing bookkeeping functions
• Prepare and edit correspondence, presentations, and other materials on behalf of the executive
• Serve as a gatekeeper and trusted advisor, exercising sound judgment in managing information flow and access to the executive
• Anticipate executive needs and proactively address potential scheduling conflicts or operational challenges

Requirements:

• 8-10 years of progressive administrative experience in professional environments
• Proven track record supporting executive-level leadership
• Experience working in fast-paced, high-pressure business settings
• Exceptional verbal and written communication abilities with strong public speaking confidence
• Advanced calendar management and scheduling coordination expertise
• Superior organizational skills with meticulous attention to detail
• Proven ability to maintain strict confidentiality and exercise discretion with sensitive information
• Strong multi-tasking capabilities and ability to prioritize effectively under pressure
• Excellent customer service orientation and interpersonal skills
• Demonstrated leadership abilities and capacity to mentor others
• Event planning and coordination proficiency
• Strong independent work ethic and self-management capabilities
• Proficiency with Microsoft Office suite including Word, Excel, and PowerPoint
• Familiarity with travel booking platforms and expense management tools

Additional Details:

• Location: Onsite (Washington, DC)
• Duration: 3 months
• Pay Range*: $45.50 - $51.50 per hour
• Weekly Schedule: 40 hours
• Job Status: Non-Exempt
• Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

This role is eligible for the following benefits:

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
• Company paid short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Employee Assistance Program
• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

*We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.