Job Title: Accounts Payable Specialist

Job Description

As an Accounts Payable Specialist, you will be instrumental in identifying recurring invoice issues, conducting root cause analyses, and collaborating with leadership to implement organization-wide solutions. Your responsibilities will include maintaining strong internal controls to protect company assets and prevent unauthorized transactions, overpayments, and misuse of expenses. You will also investigate and resolve discrepancies related to purchase order invoices and manage credits tied to pricing and receiving variances.

Responsibilities

• Conduct monthly reviews of vendor credit balances and coordinate with vendors to clear credits outstanding for over 90 days.
• Reconcile vendor statements with both processed and unprocessed payables, ensuring all invoices are within 90 days of the invoice date.
• Generate reports and queries to identify PO invoices with open cost messages; collaborate with Supply Chain and vendors to resolve discrepancies.
• Leverage system expertise to troubleshoot and resolve invoice matching issues and related errors.
• Partner with procurement to address fatal errors such as incorrect units of measure, item numbers, and purchase orders; escalate issues to the AP Manager and key Supply Chain stakeholders.
• Participate in cross-functional meetings to provide insights and contribute to issue resolution.
• Resolve daily mismatches from electronic invoice interfaces via EDI or ODAP.
• Review and address open RNI (Received Not Invoiced) receipt issues over 90 days each month, ensuring all RNI lines are under 180 days; work with Supply Chain to close applicable lines.
• Monitor and resolve open vendor returns monthly, ensuring credits are properly received and recorded; collaborate with Supply Chain to clear balances over 90 days.

Essential Skills

• Demonstrated experience working with large-scale ERP systems.
• Skilled in processing invoices and managing vendor relationships efficiently.
• Proficient in handling accounts payable functions, including manual indexing and document scanning.
• Experienced in issuing payments and maintaining strong vendor communication and coordination.

Additional Skills & Qualifications

• Experienced in resolving invoice discrepancies and ensuring accurate invoice matching.

Work Environment

This role requires onsite presence for the first 2–3 weeks to complete training. After training, you’ll have the flexibility to work remotely, with occasional in-office visits—typically once every two weeks—to scan physical mail. The position is full-time, Monday through Friday, from 8:00 AM to 4:30 PM. Please note that, in accordance with company policy for contractors, you will need to supply your own computer.

Job Type & Location

This is a Contract position based out of Clearwater, Florida.