Accounts Payable Specialist

Our client is seeking an Accounts Payable Specialist to join their team! This is a full-time, fully on-site position offering long-term stability and the chance to work in a high-volume, fast-paced environment. The ideal candidate will bring strong experience in full-cycle AP,3-way matching, and working within a large ERP system(SAP preferred).

The Accounts Payable Specialist is responsible for executing daily accounts payable functions with precision and efficiency. This role involves full-cycle accounts payable tasks, such as invoice processing, payment execution, and vendor record maintenance. The specialist will review invoices for accuracy and proper documentation before processing payments, ensuring compliance with company policy and accounting standards.

Responsibilities

• Perform daily accounts payable functions, including receiving bills, confirming accuracy, coding, and entering payables.
• Process full-cycle accounts payable by entering invoices into the system, processing payments, cutting checks, and maintaining vendor records.
• Review all invoices for appropriate documentation and approval prior to payment.
• Execute 3-way match (Vendor Invoice, Purchase Order, Receipt or Receiving Documents) to ensure correct information before processing payments.
• Prioritize invoices according to cash discount potential and payment terms.
• Process check requests and audit credit card bills.
• Match invoices to checks, obtain signatures, and distribute checks appropriately.
• Maintain 1099 vendor tax forms and respond to vendor inquiries.
• Reconcile vendor statements, research, and correct discrepancies.
• Assist in month-end closing, including journal entries and reconciliations related to accounts payable.
• Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.

Essential Skills

• Proficiency in accounts payable and invoice processing.
• Experience with data entry and purchase order reconciliation.
• Knowledge of SAP or large ERP systems is preferred.
• Strong skills in Microsoft Excel, including Excel pivot tables.
• Familiarity with vendor management and accounts receivable processes.
• Experience handling high volume accounts payable (500+ per week).
• Strong knowledge of Microsoft Word.