Receptionist

Aston Carter is hiring a Receptionist!

Job Description

The Receptionist serves as the first point of contact for clients, visitors, and team members. This position plays a key role in ensuring the office runs smoothly by providing comprehensive administrative support to management, staff, and various departments across the organization. The ideal candidate is organized, proactive, personable, and capable of multitasking in a dynamic office environment.

Responsibilities

• Greet and assist all visitors, clients, and vendors in a warm and professional manner.
• Respond to incoming calls and electronic communications, ensuring timely and accurate responses or redirection.
• Provide administrative support to the manager, drafters, designers, and all team members.
• Perform general office duties including ordering supplies and maintaining inventory.
• Operate standard office equipment such as computers, phones, photocopiers, printers, and filing systems.
• Sort, scan, and distribute all incoming correspondence, including faxes and emails.
• Coordinate schedules, reserve conference rooms, and manage the company calendar.
• Collect, reconcile, and submit reimbursement requests and payment documentation for team members and providers.
• Prepare and send packages through FedEx and ensure timely delivery.
• Assist the Service Department by handling client inquiries and forwarding messages appropriately.
• Manage office correspondence, handle complaints, and respond to general queries.
• Distribute outgoing checks to providers and scan incoming checks to the Financial Team.
• Coordinate with third-party service providers such as landscapers, pest control, electricians, and cleaners.
• Support office and administrative operations, identifying and implementing process improvements.
• Assist with resolving issues related to international packages by contacting carriers such as FedEx or DHL to identify delays or problems, and communicate updates to the appropriate team members.
• Collaborate with the manager to create and update the walk-in schedule for the sales team.
• Promote a professional, welcoming environment at the front desk and ensure all visitors feel attended to and supported.

Essential Skills

• Front desk customer service experience.
• Clerical skills.
• Receptionist customer service.
• Proficiency in Spanish.

Additional Skills & Qualifications

• High school diploma or equivalent; associate degree or administrative training preferred.
• 2+ years of administrative or receptionist experience in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office technology.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks with efficiency and professionalism.
• Proactive problem-solver who takes initiative.

Work Environment

The position is based in an on-site retail showroom, operating Monday through Friday from 8:30 am to 5:30 pm. The workplace promotes a professional and welcoming environment, offering opportunities for growth within different departments such as sales and design for those interested in advancing their careers.

This is a Contract to Hire position based out of Doral, FL.

The pay range for this position is $19.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Doral,FL.

This position is anticipated to close on Mar 25, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.