Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Job Description

The Accounts Payable Specialist performs a range of accounting and bookkeeping support functions, ensuring all intercompany invoices are properly posted and received.

Responsibilities

• Back up team members on key duties to ensure all intercompany invoices are posted and received properly.
• Input, review, correct, and post invoices for multiple entities, including single invoices mailed to corporate and intercompany invoices generated by Staff Accountants.
• Review, correct, and post weekly invoice batches submitted by hotel staff.
• Ensure all backup documentation is scanned to Workday for all AP invoices.
• Review and reconcile weekly supplier statements, working directly with suppliers and team members to resolve errors, request credit refunds, and handle missing invoices.
• Perform routine supplier maintenance for all entities, including remit to addresses, contact information, W9 information, and ACH details.
• Assist accounting staff with processing daily and weekly manual AP and payroll checks.
• Key petty cash invoices and payments.

Essential Skills

• Minimum 1 year of experience in Accounts Payable, preferably in processing for a multi-entity structure.
• Strong Excel skills.
• Proficiency in accounts payable, invoice processing, vendor statements, purchase orders, reconciliation, and three-way matching.

Work Environment

The position is based in the corporate office, working within a team of 12 people on the accounting team. The work hours are Monday through Friday, from 8 am to 5 pm.

Job Type & Location

This is a Contract to Hire position based out of Gulf Breeze, FL.

Pay and Benefits

The pay range for this position is $20.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Gulf Breeze,FL.

Application Deadline

This position is anticipated to close on Dec 17, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.