Administrative Assistant

We're currently hiring for a PART TIME Administrative Assistant on behalf of one of our clients in St. Johns county!

Job Description

We are seeking an Administrative Coordinator to support our dynamic and evolving administrative team. This role will serve as the intake point for documentation related to tag and title processing, insurance, and registration. The ideal candidate is flexible, tech-savvy, and thrives in a collaborative environment where processes are still being developed.

Responsibilities

• Serve as the intake point for documentation related to tag and title processing, insurance, and registration.
• Scan, file, and gather documents efficiently.
• Manage ticketing workflows and pass work to two admins for processing.
• Utilize a ticketing system for effective communication and task management.

Essential Skills

• 2+ years of administrative support experience.
• Proficiency in Microsoft Office Suite, including Excel and Outlook.
• Strong communication skills, both verbal and written.
• Ability to work independently and prioritize tasks effectively.
• Experience with ticketing systems, preferably Freshservice.
• Comfortable handling phone calls with internal and external contacts.

Additional Skills & Qualifications

• Knowledge in insurance and registration processes.
• Experience in a dealership setting is a plus.
• Intermediate Excel skills, including pivot tables.
• IT-savvy and adaptable to new systems.
• Problem-solving mindset with strong organizational skills.
• Ability to collaborate cross-functionally and maintain a professional demeanor.
• Flexibility and willingness to learn in a developing environment.

Work Environment

This position is based in an office environment and offers a flexible schedule, with part-time hours ranging from 20–30 hours per week. The team values collaboration and is open to new ideas, providing opportunities for training, development, and growth.

APPLY NOW!!!

This is a Contract position based out of St. Augustine, FL.

The pay range for this position is $20.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in St. Augustine,FL.

This position is anticipated to close on Apr 6, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.