Administrative Assistant 3

Hiring an Executive Administrative Assistant!

This role independently manages complex schedules, coordinates high-profile meetings and events, prepares advanced documentation, and serves as a trusted point of contact for internal and external stakeholders while handling sensitive information with the highest level of professionalism and discretion.

Responsibilities

• Provide expert-level administrative support and leadership to the team.
• Independently manage calendars, schedules, and appointments, optimizing time management and prioritization.
• Serve as a trusted partner to leadership, anticipating needs and proactively resolving administrative challenges.
• Lead coordination of high-profile meetings, conferences, and events.
• Manage all logistics, agendas, materials, and post-meeting follow-ups.
• Ensure flawless execution with strong attention to detail.
• Prepare, edit, review, and format complex documents, reports, presentations, and correspondence.
• Ensure accuracy, consistency, and professionalism across all materials.
• Support executive-level communications and presentations.
• Conduct in-depth research and data analysis.
• Compile comprehensive reports to support planning and strategic decision-making.
• Organize and synthesize information for leadership review.
• Handle highly sensitive and confidential information with discretion and professionalism.
• Maintain strict confidentiality at all times.
• Oversee budget management, expense tracking, and financial reporting.
• Ensure accuracy and compliance with organizational policies.
• Act as a primary point of contact for internal and external stakeholders.
• Provide exceptional communication, coordination, and interpersonal support.

Qualifications:

• 11+ years of administrative or executive support experience.
• Proven experience supporting leadership and complex team environments.
• Advanced proficiency in Microsoft Office Suite, including calendar management.
• Experience in budget management and data analysis.
• Experience supporting leaders or executive teams.
• Experience in operational, financial, or strategic administrative support.
• Strong proficiency with document preparation, data analysis, and presentation development.
• Comfort learning and leveraging additional administrative or business systems.

Work Environment

The position will be hybrid, with hours from Monday to Friday, 8:30 am to 5:00 pm. There is an opportunity to work remotely at least one day a week, typically on Fridays. Occasional driving to other offices is required.

This is a Contract position based out of Atlanta, GA.

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Atlanta,GA.

This position is anticipated to close on Apr 10, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

Actalent is an equal opportunity employer.

About Actalent

Actalent is a global leader in engineering and sciences services. For more than 40 years, we’ve helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000+ extraordinary employees who connect their passion with purpose every day.

Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.