Accounts Payable Specialist

Job Description:

As an Accounts Payable Specialist, you will be responsible for managing and processing vendor invoices, employee expense reports, and cash disbursement vouchers into the accounting system. You will play a crucial role in maintaining accurate accounts payable files and supporting the Finance Department during audits.

Responsibilities:

• Batch and input vendor invoices, employee expense reports, and cash disbursement vouchers into the accounting system.
• Review, audit, code, and post invoices, identifying unallowable costs per guidelines.
• Maintain accounts payable files and related spreadsheets and reports on a daily, weekly, and monthly basis.
• Record monthly general ledger journal entries for account distributions.
• Prepare monthly accounts payable adjusting entries and year-end accruals.
• Research and resolve discrepancies in monthly vendor statements and invoices.
• Support project managers, general accounting, purchasing, and accounts receivable with accounts payable-related matters.
• Provide year-end audit support to the Finance Department.
• Perform other duties as assigned.

Qualifications:

• High School Diploma required; Associate or Bachelor's degree preferred.
• 1-4 years of full-cycle accounts payable experience
• Strong attention to detail
• Experience in Excel and any accounting software
• Attention to detail and high level of accuracy.
• Knowledge of accounts payable principles, processes, and audit standards.
• Proficiency in Microsoft Office Applications, especially Excel and Outlook.
• Strong analytical and problem-solving skills.
• Strong data entry skills with a high level of accuracy.
• Organized, a team player, and able to handle diverse tasks simultaneously.
• Ability to adapt to changing priorities.
• Strong verbal and written communication skills.