Staff Accountant

Responsibilities:

• Perform account analysis and monthly reconciliations to ensure accuracy of general ledger balances.
• Prepare and post both recurring and non-recurring journal entries.
• Prepare supporting schedules for IRS Form 990 and other required tax documents.
• Assist with year-end audit preparation, including the creation of PBC (Prepared by Client) schedules and research of reconciliation discrepancies.
• Support the annual insurance renewal process, including premium allocation and invoice preparation.
• Maintain the fixed asset ledger, including acquisitions, disposals, depreciation, tagging, and physical location tracking.
• Perform month-end close activities related to fixed assets.
• Prepare monthly capital expenditure (CapEx) reports and spending plans.
• Ensure compliance with internal policies and federal regulations for assets purchased under direct sponsored projects.
• Evaluate and maintain Construction in Progress (CIP) projects, including annual fringe adjustments.
• Oversee property reports and ensure timely submission to federal agencies or sponsors.
• Maintain detailed records for equipment purchased through direct sponsor projects.
• Coordinate BI-Annual government inventories and annual reporting for insurance and audit purposes.
• Approve and document property sign-off at project closeouts.
• Process cash receipts, including entering deposits, posting batches, and reconciling daily/monthly activity.
• Research and resolve payment discrepancies.
• Manage online payment tracking and processing of incoming wire transfers.
• Process zero-dollar cash receipts as required.

Qualifications:

• Knowledge of GAAP.
• Proficiency in Excel, including VLOOKUP and pivot tables.
• Strong attention to detail and accuracy.
• Strong organizational skills and ability to work under deadlines.
• Effective communication skills, both internal and external.
• Ability to work independently and as a positive team player.
• Bachelor's degree in Accounting.
• 2-3 years of accounting experience, preferably with exposure to fixed assets, non-profit accounting, or grants.
• Exposure to Deltek Costpoint is a plus.
• Advanced proficiency in Microsoft Excel.
• Strong analytical, organizational, and communication skills.
• Experience in cost accounting, finance, and reconciliations.
• Experience with journal entries and managing multiple projects with deadlines.
• Not-for-profit experience is beneficial.