Part-Time Bookkeeper

Aston Carter is seeking a part-time Bookkeeper for a manufacturing company. The role is a remote role that would require roughly 15-20 hours per week.

Bookkeeping (QuickBooks):

• Manage all aspects of accounts payable and accounts receivable.
• Process and reconcile bank and credit card statements.
• Record and categorize all financial transactions accurately.
• Generate invoices and process customer payments.
• Prepare and process vendor payments.
• Assist with month-end and year-end closing procedures.
• Maintain accurate and organized financial records.
• Generate financial reports (e.g., P&L, Balance Sheet) as needed.
• Ensure compliance with relevant accounting standards and regulations.

Inventory Management (QuickBooks Desktop Project & Ongoing):

• Initial Setup Project: Take the lead in setting up and configuring the inventory module within QuickBooks Desktop for our manufacturing and distribution operations. This includes:
  • Developing and implementing a clear inventory tracking system.
  • Importing existing inventory data accurately.
  • Establishing appropriate inventory accounts and costing methods (e.g., FIFO, LIFO, Average Cost – depending on company preference and best practice).
  • Creating assemblies and bills of material for manufactured products.
  • Training relevant staff on basic inventory procedures within QBD.
• Ongoing Maintenance:
  • Daily recording of raw material purchases and finished goods production.
  • Tracking inventory movement, including receipts, issues, and transfers.
  • Processing sales orders and updating finished goods inventory.
  • Conducting regular inventory counts and reconciling discrepancies.
  • Analyzing inventory data to identify trends and potential issues.
  • Providing regular inventory reports to management.
  • Working closely with the production and sales teams to ensure accurate inventory levels.

Payroll:

• Process accurate and timely payroll for one to three employees using QuickBooks Payroll.
• Calculate and process all payroll deductions, including taxes (federal, state, local) or other items.
• Ensure compliance with all federal, state, and local payroll tax regulations and reporting requirements (e.g., W-2s, payroll tax filings, and as applicable1099s).
• Prepare and process direct deposits and/or physical paychecks.
• Reconcile payroll discrepancies and resolve any payroll-related inquiries from employees in a professional and confidential manner.
• Maintain accurate and confidential employee payroll records and files.
• Assist with year-end payroll reporting and audits as needed.

Job Qualifications

• 2+ years of experience as a Bookkeeper, preferably within a manufacturing or distribution environment.
• Proficiency in QuickBooks Desktop
• Strong, demonstrated experience with QuickBooks Desktop, specifically with setting up and managing the inventory module, is a must.
• Solid understanding of basic accounting principles (GAAP and tax basis).
• Experience with inventory costing methods
• Proficiency in Microsoft Office Suite (especially Excel)
• Available to work 15-20 hours per week

For immediate consideration, please apply online.