Operations Integration Coordinator

Operations Integration Coordinator

Job Summary:

The Operations Integration Coordinator (OIC) is a support role to the Operation Integration Leads (OILs). The Operations Integration Coordinator (OIC) supports the OIL by managing day-to-day data, tracking, and administrative tasks that enable the OIL to focus on converting nonworkable work to workable, resolving cross-functional barriers, and interfacing with engineering, supply chain, and program leadership. The OIC ensures information is accurate, current, and organized for readiness and execution reviews.

Key Responsibilities:

• Complete and submit standard forms (e.g., Requests for Material (RFMs), Request for Change (RFCs), ADSUBCON Checklists, Sole Source Justifications (SSJs), Non-Disclosure Agreements (NDAs), etc.).
• Enter and update data into S/4 or SharePoint trackers as needed.
• Prepare sign-off packages (collecting approvals, routing documents, ensuring compliance with process).
• Request status updates from engineering, buyers, and planners on behalf of the OIL.
• Consolidate responses into a clean package for OIL review.
• Maintain organized records of forms, approvals, and correspondence.
• Standardize templates/checklists for common OIL activities.
• Ensure all completed actions are filed correctly for audit and compliance.
• Keep the OIL informed of open actions ahead of readiness and program reviews.
• Flag potential blockers or late responses to the OIL for escalation.

Success Metrics:

• Ensure deadlines for administrative deliverables are tracked and met.
• Increased speed and accuracy of form completion
• OILs have greater time to focus on 0-90 window.

Minimum Qualifications:

• High school diploma or equivalent
• 2+ years of experience in administrative, operations, or coordination roles
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Familiarity with data entry and document management systems (e.g., SharePoint)
• Strong organizational skills with attention to detail and accuracy
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively across teams

Preferred Qualifications:

• Associate's or Bachelor's degree in Business Administration, Operations Management, or a related field.
• Experience supporting cross-functional teams in a technical or engineering environment
• Working knowledge of SAP S/4 or similar ERP systems
• Prior experience with government or defense contracting documentation (e.g., RFMs, RFCs, SSJs, NDAs)
• Understanding of compliance and audit requirements in regulated industries
• Familiarity with readiness and execution review processes
• Demonstrated ability to identify and escalate blockers or delays proactively