Accounting Assistant

We are seeking a detail-oriented and proactive Accounting Assistant to support our financial operations. The ideal candidate will handle accounts payable, accounts receivable, and job costing, ensuring accuracy and efficiency in all financial transactions.

Responsibilities

• Enter payroll and reconcile with payroll vendor.
• Manage accounts receivable collections, including communication with customers to request payment.
• Enter accounts payable invoices and communicate with vendors.
• Enter accounts receivable billings and change orders.
• Reconcile cash balances on a weekly basis.
• Review cash requirements to ensure prompt payment of invoices.
• Prepare and file monthly, quarterly, and annual tax returns.
• Prepare monthly and yearly financial statement reconciliations.
• Manage all company credit cards.
• Responsible for entering job setup, reconciling change orders, and subcontractor setup.
• Maintain accurate and up-to-date project status schedules.
• Generate weekly project status reports.
• Provide support for permitting, research, and client relations.
• Investigate and create project information documents for bidding and cost assessment.
• Enter time and material data into Spectrum software for accurate billing and report generation.
• Work directly with the outsourced IT company to coordinate IT updates and maintenance.
• Participate in miscellaneous projects such as website maintenance and workflow automation.
• Maintain and order office supplies.
• Perform other tasks as assigned.

• Proficiency in QuickBooks Online Advanced.
• Experience with invoicing, accounts receivable, and accounts payable.
• Strong bookkeeping and data entry skills.
• Ability to use Excel pivot tables and manage payroll.
• Familiarity with cash balances and journal entry processes.

• High school diploma or equivalent required.
• 1-3 years of accounting or bookkeeping experience preferred.
• Associate or bachelor's degree in accounting is a plus.
• Experience with project management is advantageous.
• Prior experience in an Architectural Engineering Construction (AEC) role is beneficial.
• Excellent problem-solving and critical-thinking skills.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office 365 applications, especially Excel, Word, and PowerPoint.
• Self-motivation, punctuality, and a positive, team-oriented attitude.
• Familiarity with the construction industry and job cost reporting.
• Knowledge of basic bookkeeping and accounting principles.
• Preferred knowledge in payroll and payroll tax reporting.

The position is primarily in-office from Monday to Friday, with some opportunities for remote work. The work environment is supportive, offering a comprehensive benefits package including Paid Time Off (PTO), paid holidays, health, dental, vision, and life insurance, and a 401k plan with company matching.

Job Type & Location

This is a Contract to Hire position based out of Whitestown, IN.

Pay and Benefits

The pay range for this position is $23.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Whitestown,IN.

Application Deadline

This position is anticipated to close on Dec 8, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.