Job Title: Bid Coordinator/Administrator

Job Description

We are seeking a dedicated Bid Coordinator/Administrator to join our team. This position offers an excellent opportunity for growth within a small, family-run business that values its employees and promotes a positive company culture. The role involves supporting project managers, estimators, and the president, as well as coordinating bids and proposals for construction projects.

Responsibilities

• Communicate with subcontractors to receive and send out construction documents.
• Assist in soliciting bids from subcontractors.
• Support project managers, estimators, and the president.
• Schedule travel for employees to job sites and assist in scheduling project timelines.
• Work with the estimator from project inception through to completion.
• Develop, prepare, coordinate, and execute presentations and proposals to clients.
• Manage multiple company bids simultaneously and ensure delivery in accordance with deadlines.
• Operate and maintain proficiency in internal estimating systems, technologies, and software.
• Support all aspects of subcontractor and supplier estimating and bidding processes.
• Process RFPs, RFQs, and internal pricing requests and facilitate broadcast announcements of bidding opportunities.
• Draft, proof, audit, and deliver both private and public proposals competently.
• Qualify subcontractor bids for completeness and compliance.
• Ensure company compliance with bidding regulations and project goals.

Essential Skills

• Understanding of construction documents including RFIs, submittals, change orders, and blueprints.
• At least 6 months of experience working with a general contractor or relevant company.
• Experience interacting with contractors via email, phone, and in person.
• Proficiency with Microsoft Office Suite and project management software.
• Strong organizational, interpersonal, writing, speaking, management, and math skills.
• Analytical and interpretive skills in preparing comprehensive, accurate, and strategic bids and estimates.
• Ability to communicate effectively with both office and field personnel.
• Proficiency with Excel, including creating standard and custom formulas.

Additional Skills & Qualifications

• Experience with CPM scheduling, using Microsoft Project, Primavera, or other platforms.
• Strong construction field knowledge.
• Familiarity with bid solicitation platforms such as BuildingConnected, ISqFt.
• Ability to work independently and manage workload with minimal supervision.

Work Environment

The position is based in an office environment located in Aberdeen, with a close-knit team of ten people. The role involves supporting field personnel as well and offers a friendly, family-oriented atmosphere in a professional office space.