Administrative Assistant

Job Title: Administrative Assistant

Job Description

We are seeking a dedicated Administrative Assistant to provide essential support to our office operations. This role involves general administrative duties, visitor support, and coordination of internal events. The ideal candidate will be proficient in Microsoft Office and possess strong organizational skills.

Responsibilities

• Provide general support for visitors and greet them upon arrival.
• Distribute incoming mail and ensure timely correspondence.
• Utilize Microsoft Office for various administrative tasks.
• Answer and direct phone calls efficiently.
• Perform document scanning and filing to maintain organized records.
• Oversee internal office events including staff meetings, celebrations, and other gatherings.
• Coordinate the ordering, inventory, and distribution of company apparel, tracking sizes and managing vendor relationships.
• Maintain accurate records of apparel orders and usage.
• Assist the President and Owner with necessary tasks.
• Support basic transactional accounting duties, including accounts payable and receivable.

Essential Skills

• Proficiency in Microsoft Office.
• Strong data entry skills.
• Excellent clerical abilities, including filing and front desk management.
• Effective communication and greeting skills.

Additional Skills & Qualifications

• Previous administrative experience is required.
• Experience with basic accounting tasks is a plus.

Work Environment

This position offers a 100% on-site work environment, ensuring direct interaction with colleagues and visitors. The role requires a professional appearance to maintain a welcoming office atmosphere.

This is a Contract to Hire position based out of Baltimore, MD.

The pay range for this position is $25.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Baltimore,MD.

This position is anticipated to close on Apr 10, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.