Payroll Specialist

Job Title: Payroll Specialist

Job Description

We are seeking a detail-oriented Payroll Specialist to efficiently process bi-weekly payroll for approximately 2,000 employees. The role requires a thorough understanding of federal and state tax calculations, as well as expertise in preparing and submitting both manual payroll checks and direct deposits. The candidate will manage payroll records, reconcile and prepare Union deduction payments, and address employee inquiries regarding payroll matters. Additionally, the position involves processing Withholding Orders in compliance with federal and state laws.

Responsibilities

• Process bi-weekly payroll for 2,000 employees.
• Have a full understanding of federal and state tax calculations.
• Prepare and submit manual payroll checks and direct deposits.
• Void and reverse issued checks.
• Collect banking information for direct deposit setup.
• Maintain and document all payroll records.
• Reconcile and prepare Union deduction payments.
• Respond to employee inquiries regarding payroll issues or concerns.
• Process Withholding Orders in accordance with Federal and State laws for employees.

Essential Skills

• Minimum of 2 years of payroll processing experience.
• Experience handling payroll for a volume of 500+ employees.
• Proficiency in data entry.
• Basic Excel skills with working knowledge.
• Proficient in processing in-house payroll.

Additional Skills & Qualifications

• English/Spanish bilingual is a plus.
• Experience with in-house manual payroll (timecards, bonus, cutting checks) is a plus.
• Workday experience is a plus.
• Knowledge of garnishment is a plus.
• Advanced user of Microsoft Office, particularly Excel.
• Strong written and verbal communication skills with the ability to present confidently and effectively.
• Expert attention to detail with strong analytical and organizational skills.
• Proven ability to be decisive, resolve issues, and deliver on commitments.
• Self-motivated with the ability to prioritize and multi-task in an environment of multiple responsibilities.
• Able to independently problem-solve and make decisions.

Work Environment

The role is based in a robust accounting department of 50 people, offering flexible start times between 7:30 AM and 9:00 AM as long as the start time is consistent each day. The position requires working a full 8-hour day, totaling a 40-hour work week. The payroll team consists of 7 members. The company prides itself on a strong culture, encouraging growth and promoting from within. Employees have opportunities to interact with owners and C-suite executives. The company values work-life balance and offers flexibility, with regular office lunches and company events.

This is a Contract to Hire position based out of Bethesda, MD.

The pay range for this position is $24.04 - $31.25/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Bethesda,MD.

This position is anticipated to close on Feb 25, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.