Job Title: Accounts Payable Specialist

Job Description

We are seeking a detail-oriented Accounts Payable Specialist to join our team. This role involves managing invoices and check requests efficiently, ensuring accurate processing and timely payments. The ideal candidate will bring expertise in accounts payable functions and demonstrate strong organizational and communication skills.

Responsibilities

• Sort and match invoices and check requests.
• Set up invoices for payment processing.
• Process check requests promptly and accurately.
• Correspond with vendors and respond to inquiries professionally.
• Produce monthly financial reports.
• Assist in month-end closing activities.
• Maintain vendor files and records.
• Participate in three check runs per month.
• Manage invoice volume of approximately 1,000 per month.
• Enter sub-contract master agreements.

Essential Skills

• Bachelor's Degree in Accounting, Finance, Business, Economics or related field (preferred).
• 2-3+ years of experience in Accounts Payable or related accounting functions.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Experience with Sage 300 Construction and Real Estate software.
• Strong understanding of invoice processing, including three-way matching.
• Experience with vendor management and issue resolution.
• Proficiency in processing payments via checks, ACH, and wire transfers.
• Solid record-keeping and reconciliation skills.
• Knowledge of internal controls and compliance standards related to AP functions.
• Excellent communication and interpersonal skills.

Additional Skills & Qualifications

• Collaborative team player able to manage multiple responsibilities.
• Experience in the construction or construction-adjacent industry is a plus.
• Quick and eager to learn new systems and processes.
• Familiarity with expense reporting and employee reimbursement processes.
• Software experience with Sage 300 and Timberscan AP system.
• Interest in learning Smartsheet's functionalities.

Work Environment

This role is fully in-office located in Frederick, MD, with work hours from 7:00 AM to 3:30 PM. You will be part of a small and close-knit accounting team consisting of about 4-5 people. We foster a family environment with a respectful culture and offer comprehensive benefits, including fully paid health insurance, profit sharing, and a 401k with match. Enjoy company-sponsored family events and an excellent work-life balance.