Document Control Specialist (COA)

We are seeking a detail-oriented and motivated Certificate of Analysis (COA) Document Control Specialist to support our Quality team. This entry-level role is responsible for the accurate review, organization, and maintenance of COA documentation to ensure materials and finished products meet internal specifications and regulatory requirements. The position plays a critical role in product quality assurance, supplier accountability, and audit readiness. This is an excellent opportunity for someone looking to begin a career in quality, food manufacturing, or regulatory documentation.

• Receive, review, and verify Certificates of Analysis (COAs) for incoming raw materials and finished goods, ensuring accuracy and completeness.
• Confirm batch/lot numbers, product codes, manufacturing dates, and expiration dates match received materials and internal records.
• Ensure COAs meet internal specifications and regulatory requirements, including FDA and food safety documentation standards.
• Enter, organize, and maintain COA records in electronic document control systems and shared databases to support traceability and audits.
• Maintain secure and organized records, following document retention requirements (typically 3–5 years) and version control best practices.
• Support Quality Assurance, Procurement, and Warehouse teams by providing timely access to COA documentation.
• Assist with internal and external audits by retrieving and presenting COA records as needed.
• Utilize Microsoft Office tools (Excel, Word, Outlook) and internal systems to track documentation and communicate discrepancies.

• Certificate of Analysis
• Document Control
• Quality Assurance
• Quality Control
• Quality Inspection
• Good Manufacturing Practice (GMP)
• Laboratory Procedures
• Regulatory Affairs
• Data Review
• Data Entry
• Data Management
• Microsoft Office Suite

• Familiarity with food safety documentation standards
• Experience in a quality, food manufacturing, or regulatory documentation environment

The work environment may be loud, with temperatures that could be hot or cold. The facility may have a strong smell of spices. This position offers the opportunity to work within the second-largest spice company in the state, with six facilities nationwide providing room for growth and movement.

This is a Contract to Hire position based out of Jessup, MD.

The pay range for this position is $20.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Jessup,MD.

This position is anticipated to close on Feb 28, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.