Administrative Assistant

Job Title: Administrative Assistant

Job Description

We are seeking a dedicated Administrative Assistant to provide exceptional customer service and support. This role involves serving as a friendly and professional point of contact for customers, responding promptly to inquiries, and ensuring order accuracy. The Administrative Assistant will handle order processing and administration, supporting accounts receivable and bookkeeping tasks, and partnering with internal teams to maintain accurate financial records. This position requires a proactive, self-starting individual with a positive attitude and a willingness to learn.

Responsibilities

• Serve as a friendly, professional point of contact for customers.
• Respond promptly to phone and email inquiries.
• Communicate clearly to confirm order details and ensure accuracy.
• Develop an understanding of the company’s products to better support customer needs.
• Handle order entry, invoicing, and record-keeping with attention to detail.
• Coordinate with internal teams to ensure timely and accurate order fulfillment.
• Maintain organized documentation to support efficient daily operations.
• Support accounts receivable and bookkeeping tasks related to order processing.
• Partner with the accounting team to maintain accurate financial records.
• Assist internal teams with administrative and operational tasks as needed.
• Identify opportunities to improve efficiency, communication, and customer experience.
• Contribute positively to a collaborative, team-oriented work environment.

Essential Skills

• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong organizational and time-management skills.
• High attention to accuracy in order entry, invoicing, and record-keeping.
• 2+ years of administrative experience.

Additional Skills & Qualifications

• Experience in data entry and administrative support.
• Skill in client support and calendar management.
• Experience in order processing and administration.
• Ability to provide daily support for manager overflow work.

This is a Contract to Hire position based out of Livonia, MI.

The pay range for this position is $22.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Livonia,MI.

This position is anticipated to close on Apr 14, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.