Job Title: Executive Assistant

Job Description

We are seeking an Executive Assistant to provide support to three Executives within a dynamic financial services environment. This role offers exposure to executive teams and high-level topics, emphasizing strategic calendar management.

Responsibilities

• Assist with calendar management and travel arrangements for leadership, including transportation, hotels, and meals.
• Coordinate and prepare for meetings with visitors by managing building access, booking conference rooms, setting up rooms, ordering meals, and greeting visitors in the lobby.
• Liaise with administrative assistants globally to organize and prepare for leadership visits, onsites/offsites, conferences, and other events.
• Coordinate team events and meetings, planning, controlling, and monitoring agendas and attendees of key meetings.
• Support the onboarding of new hires in coordination with leaders as well as HR and IT.
• Maintain office supplies.

Essential Skills

• Minimum of two years of administrative experience, preferably in technology or insurance.
• Proficiency in Microsoft Office Suite.
• Strong organizational skills with the ability to manage various processes and controls.
• High assertiveness and ability to work under pressure while staying organized.
• Communication, facilitation, sales, and conflict management abilities.
• Willingness to occasionally work outside of standard operating hours.

Additional Skills & Qualifications

• University degree preferred or equivalent experience.
• 5+ years of executive calendar management with multiple executives.
• Team player mentality.
• Ability to handle and assess competing or changing priorities.

Why Work Here?

The position offers a competitive compensation package with a potential bonus and excellent benefits, including a 7% 401k match. Employees enjoy access to the best benefits available, fostering a supportive and rewarding work environment.

Work Environment

The role operates Monday through Friday, primarily on-site for three days a week. Facilities include bus line accessibility, free parking, daycare, workout facility, cafe, and event center. The dress code is business casual.

Job Type & Location

This is a Contract to Hire position based out of Golden Valley, MN.