

Executive Assistant
TEKsystems
Posted Thursday, June 12, 2025
Posting ID: JP-005344891
Job Title: Executive Assistant
Job Description
We are seeking an Executive Assistant to provide support to three Executives within a dynamic financial services environment. This role offers exposure to executive teams and high-level topics, emphasizing strategic calendar management.
Responsibilities
- Assist with calendar management and travel arrangements for leadership, including transportation, hotels, and meals.
- Coordinate and prepare for meetings with visitors by managing building access, booking conference rooms, setting up rooms, ordering meals, and greeting visitors in the lobby.
- Liaise with administrative assistants globally to organize and prepare for leadership visits, onsites/offsites, conferences, and other events.
- Coordinate team events and meetings, planning, controlling, and monitoring agendas and attendees of key meetings.
- Support the onboarding of new hires in coordination with leaders as well as HR and IT.
- Maintain office supplies.
Essential Skills
- Minimum of two years of administrative experience, preferably in technology or insurance.
- Proficiency in Microsoft Office Suite.
- Strong organizational skills with the ability to manage various processes and controls.
- High assertiveness and ability to work under pressure while staying organized.
- Communication, facilitation, sales, and conflict management abilities.
- Willingness to occasionally work outside of standard operating hours.
Additional Skills & Qualifications
- University degree preferred or equivalent experience.
- 5+ years of executive calendar management with multiple executives.
- Team player mentality.
- Ability to handle and assess competing or changing priorities.
Why Work Here?
The position offers a competitive compensation package with a potential bonus and excellent benefits, including a 7% 401k match. Employees enjoy access to the best benefits available, fostering a supportive and rewarding work environment.
Work Environment
The role operates Monday through Friday, primarily on-site for three days a week. Facilities include bus line accessibility, free parking, daycare, workout facility, cafe, and event center. The dress code is business casual.
Job Type & Location
This is a Contract to Hire position based out of Golden Valley, MN.
Contact Information
Email: cschmoyer@astoncarter.com