Accounts Payable Supervisor

Job Description:

We are seeking an experienced Accounts Payable Supervisor to lead and mentor our accounts payable team. The ideal candidate will oversee the entire accounts payable process, ensuring timely and accurate processing of invoices and payments, while maintaining vendor records and ensuring compliance with relevant accounting principles and tax regulations.

Responsibilities:

• Supervise and mentor the accounts payable team, assigning tasks, providing guidance, and conducting performance evaluations.
• Oversee the full cycle accounts payable process, including invoice processing, obtaining approvals, and payment execution.
• Ensure timely and accurate processing of vendor invoices and other payment requests.
• Maintain accurate and up-to-date vendor records, including contact information, payment terms, and tax information.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Prepare and process electronic payments and checks in accordance with company policies.
• Develop and implement process improvements to enhance efficiency and accuracy within the accounts payable function.
• Ensure compliance with relevant accounting principles, tax regulations, and company policies.
• Respond to vendor inquiries and internal requests professionally and promptly.
• Assist with internal and external audits by providing necessary documentation and support.

Qualifications:

• Strong understanding of accounts payable principles and practices.
• Effective communication and interpersonal skills for professional interaction with vendors and internal employees.
• Proficiency in Excel (basic knowledge is acceptable).
• Familiarity with high volume invoicing (100-200+ invoices per day).
• Associate’s Degree in Accounting, Finance, or related field.
• 3+ years of experience in accounts payable.
• Experience in supervising or leading roles is preferred but not required.

Work Environment:

Overseeing a team of two. The work environment is a mix of focused individual tasks and collaborative discussions. The role requires someone who excels with repetitive tasks and can handle high volume invoicing while maintaining effective communication, especially with vendors who may frequently repeat mistakes. Patience and strong communicative skills are crucial for success in this role.