Job Title: Procurement Administrator

Job Description

We are seeking a dedicated Procurement Administrator who will greet and assist visitors, clients, and vendors in a professional manner. This role involves answering and directing incoming phone calls and emails, maintaining a clean and welcoming reception area, and managing incoming and outgoing mail and deliveries. The successful candidate will maintain office supplies and coordinate orders as needed, schedule meetings, appointments, and conference room bookings, assist with filing, scanning, and document management, and support the finance team with data entry and invoice processing.

Responsibilities

• Create and track purchase orders (POs).
• Match invoices with POs and delivery receipts for accuracy.
• Communicate with vendors regarding order status, discrepancies, or billing issues.
• Maintain accurate records of purchases and payments.

Essential Skills

• Proven experience in administrative support.
• Experience in purchase order management.
• 3 years of office manager experience.

Additional Skills & Qualifications

• Experience with invoice processing.

Work Environment

The work environment is structured around individual cubicles, providing a private and focused space for each employee. The company prides itself on a familial atmosphere, with the owners engaging with employees on a first-name basis, fostering a welcoming and inclusive culture. The company has a rich history as a family-owned business that has thrived for 106 years, known for its intimate size and close-knit community.