Seeking an Accounts Receivable Billing Specialist in the New Hope Area!!

Job Description

As an Accounts Receivable Billing Specialist, you will be responsible for preparing invoices and related project documentation, including lien waivers and AIA forms. You will monitor select customer account balances and proactively initiate collections when necessary. Collaborating with project managers and service technicians to maintain billing momentum is crucial in this role. Additionally, you will utilize third-party platforms such as Ariba, Coupa, and others to submit billing, set up customer jobs in the COINS system, prepare and distribute monthly customer statements, process and post customer payments including credit cards, support project cost and profitability reporting, and communicate with customers via phone and email to resolve billing issues.

Responsibilities

• Prepare invoices and related project documentation, including lien waivers and AIA forms.
• Monitor select customer account balances and proactively initiate collections when needed.
• Collaborate with project managers and service technicians to maintain billing momentum.
• Utilize third-party platforms such as Ariba, Coupa, and others to submit billing.
• Set up customer jobs in the COINS system.
• Prepare and distribute monthly customer statements.
• Process and post customer payments, including credit cards.
• Support project cost and profitability reporting.
• Communicate with customers via phone and email to resolve billing issues.

Essential Skills

• Proficiency in accounts receivable, invoicing, and billing.
• Experience with AIA billing, accounting, and reconciliation.
• At least 4 years of experience in AR/Billing.
• Industry experience is a must.

Additional Skills & Qualifications

• Experience with COINS ERP is a plus.
• Ability to learn and adapt to new systems and processes.

Work Environment

You will be part of a dynamic and growing team with a fun and growth-oriented mindset. The AR/Billing team consists of two members and there is a supportive environment with an opportunity for growth and development. The company operates primarily in Minnesota as a multi-trades contractor. The team is currently manual with invoice processing but is working on automation within the COINS system. The role is initially five days a week in the office with an option for one work-from-home day after 90 days. The team starts early, usually around 7 am. The work environment is fast-paced and offers opportunities for those seeking challenges and responsibility in full-cycle accounts payable. Training is hands-on with support available.