ANALYST AP 3

The Accounts Payable Analyst's duties include processing invoices for payments, past due invoice follow up via internal resources, performing weekly and monthly duties assigned, as well as ad hoc requests and analysis as requested by management. Performs various tasks including computing, classifying, recording, and verifying numerical data for use in maintaining transaction level detail in accounting records. Will performs moderately complex tasks including: processing, issue and root cause resolution, vendor and internal customer interactions.

Position Responsibilities may include:

• Perform data entry, inquiries, payment processing, and analysis using multiple software solutions and platforms which facilitate electronic processing of invoices
• Monitor and resolve exceptions to meet daily KPIs using the OnBase platform including Brainware
• Work in the ERP system (Infor XA) for Daikin Manufacturing and (Mincron) for Daikin Distribution
• Work in other AP invoice Portals: Coupa/Daikin G-1/SupplierNet/ Misc. Vendor Uploads/ERS & Consignment
• Inquiries/entries into Payment Portals: MUFG Bank/FIS Global/Intracompany Netting account
• Communicate with Procurement or non-PO Approvers to troubleshoot / facilitate / streamline processing.
• Knowledge of and efforts made to communicate/enroll vendors in electronic payment methods: ACH/Vcard
• Communicate to internal/external customers via dedicated e-mailbox inquiry addresses
• Enroll vendors in AP Vendor Portal for payment status inquiries
• Communicate with internal and external customers to improve invoice processing and migrate to electronic payments
• Resolve payment issues as needed in a timely manner
• Work with suppliers to improve quality of electronic invoices where needed.
• Process invoices accurately and in a timely manner
• Match accounts payable invoices with purchase orders, research discrepancies, and process in a timely and accurate manner
• Seek clarification and/or information as needed to accurately enter accounting data
• Compile and sort source documents, such as invoices, statements and checks
• Collaborate with Procurement and Receiving as needed to resolve exceptions
• Maintain same day service level in response time to internal and external customers
• Use various excel queries to research and resolve exceptions in the ERP system
• Reconcile vendor statements using V-lookup function
• Perform various tasks including computing, classifying, recording, and verifying numerical data for use in maintaining transaction level detail in accounting records.
• May serve as a resource to others with less experience
• Understand processes of data flow for Warranty payments/Rebate payments/Customer Refunds/Escheatment
• Work on other Accounts Payable Projects as directed

Nature & Scope:

• Applies advanced knowledge of job area typically obtained through advanced education and work experience
• Manages projects and processes while working independently and with limited supervision
• Coaches and reviews the work of lower-level professionals
• Problems faced are difficult and sometimes complex; takes a new perspective on existing solutions

Knowledge & Skills:

• Proactive and willingness to contribute to process improvements
• Effective communication skills both verbal and written including business acumen
• Proven organizational and time management skills
• Ability to multi-task and willingness to learn new skills
• Proficiency with MS Office Word and Excel (Pivot tables and V-lookup)
• High level of attention to detail and accuracy
• Team oriented person who can problem solve and identify root cause of problem and take preventative action
• Ability to work effectively in a high growth environment and a rapidly changing organization
• Thorough knowledge of accounting terms used in assigned area - Thorough knowledge of internal controls and company procedures - Intermediate knowledge of Word, Excel, Outlook and ERP system.
• Knowledge of basic accounting terms used in assigned area - Knowledge of transaction workflow and system interfaces with other functions required to effectively complete tasks.
• Some knowledge of internal controls and company procedures.
• Ability to communicate (read, write and speak English) effectively, professionally and friendly in a business environment
• Perform assigned work in accordance to company policies, procedures and internal controls
• Demonstrate basic PC skills and input data into ERP system
• Demonstrate basic organizational and time management skills
• Take directions and display a willingness to learn

Competency:

Experience:

• 2 years of related experience and/or training in Accounts Payable
• Proven experience using Excel to import/export and analyze data, use formulas, V-look-up, create Pivot tables, Graphs. etc

Education/Certification:

• HS diploma or GED equivalent required.
• Associates or Bachelor's Degree in Accounting / Finance preferred

People Management: No

Physical Requirements / Work Environment:

• Must be able to perform essential responsibilities with or without reasonable accommodations

Reports To:

• Supervisor, Accounts Payable

The Company provides equal employment opportunity to all employees and applicants regardless of a person's race, color, religion (including religious dress or grooming practices), creed, national origin (including language use restrictions), citizenship, uniform service member or veteran status, ancestry, disability, physical or mental disability (including HIV/AIDS), medical condition (including cancer and genetic characteristics), genetic information, request for protected leave, marital status, sex, pregnancy, age (over 40), sexual orientation, gender, gender identity or expression, political affiliation, or any other characteristic protected by law. The Company will comply with all federal and state regulations and statutes pertaining to individuals with disabilities.