Operations Coordinator

Job Description

We are seeking a detail-oriented and proactive Operations Coordinator to join our team. This role is critical to supporting our purchasing operations and front-office coordination in a fast-paced manufacturing environment. The ideal candidate will have strong communication skills, a knack for vendor relations, and the ability to manage multiple priorities with accuracy and professionalism.

Responsibilities

• Source and purchase in-house supplies and raw materials.
• Solicit bids from 2–3 vendors to ensure competitive pricing.
• Negotiate pricing and terms with vendors.
• Enter purchase orders into the ERP system.
• Coordinate international and domestic shipments, including truck scheduling.
• Track and follow up on invoice requests and vendor payments.
• Build and maintain strong relationships with current and prospective vendors.
• Meet with vendors to discuss pricing, delivery timelines, and service quality.
• Communicate regularly regarding order status, issues, and payment updates.
• Serve as the first point of contact at the front lobby—greet visitors and answer incoming calls.
• Coordinate with internal departments to ensure smooth operations.
• Maintain accurate purchasing records and documentation.

Essential Skills

• Proficiency in Microsoft Excel.
• Strong communication skills.
• Experience in purchasing, operations, or administrative coordination.

Additional Skills & Qualifications

• ERP knowledge preferred but not required.
• Negotiation skills preferred.
• Strong verbal and written communication.
• Go-getter mentality and willingness to learn.
• Strong organizational skills