Accounts Payable Specialist

Aston Carter is working with a well known organization located in Saint Joseph, MO looking to hire several Accounts Payable Specialists to assist during an accounting system implementation. The role is projected to be a year+ long contract, with the ability for perm hire following based on workload.

If you have high-volume accounts payable experience, this would be a great opportunity for you! The role will be fully on-site and will work in their newly renovated office. PTO, Holidays, and Benefits offered during duration of the contract through Aston Carter. Please apply if interested in hearing more!

Job Description

As an Accounts Payable Specialist, you will be responsible for maintaining current accounts with all vendors by accurately assigning invoices to the correct vendor identification number, matching invoices to receipts, resolving discrepancies, taking advantage of discounts, and ensuring timely payments. You will ensure that all payments are authorized according to established standards and comply with city, county, state, and federal regulations. Furthermore, you will manage both internal and external reporting in accordance with system guidelines and government regulations, and maintain organized and efficient record storage of vendor information.

Responsibilities

• Ensure all payments, whether automatic or manual, are made with proper authorization in accordance with established standards.
• Ensure disbursements comply with city, county, state, and federal regulations.
• Manage internal control and external tax reporting according to system guidelines and government regulations.
• Maintain organized record storage of vendor information, ensuring compliance with federal and state document retention guidelines.
• Perform check runs and disbursements according to established schedules.
• Maintain and report annual 1099 information throughout the year.
• Resolve discrepancies with vendors and employees.
• Monitor unpaid invoices and open purchase orders.
• Perform other duties as assigned.

Essential Skills

• Accounts payable experience
• Invoice processing
• Purchase order management
• Proficiency in Microsoft Excel
• Three-way matching

Additional Skills & Qualifications

• 2+ years of accounts payable experience
• Experience with ERP systems is a plus
• Oracle ERP and SAP experience

Work Environment

You will work in a newly renovated and spacious office located in downtown St Joe. The office is part of a prominent, historic company known for its community involvement. .