Job Title: Senior Payroll Specialist

Job Description

This role is responsible for leading and managing all aspects of payroll processing, ensuring compliance with federal, state, and local regulations, and maintaining accurate payroll records. This position demands a high level of accuracy, confidentiality, and the ability to work under tight deadlines.

Responsibilities

• Liaise with managers, HR, and external payroll service providers to ensure timely and accurate weekly payroll processing.
• Maintain payroll records and ensure compliance with federal, state, and local regulations.
• Reconcile payroll and resolve any discrepancies.
• Address and resolve payroll and compliance-related inquiries and issues in a timely manner.
• Collaborate with the HR and Finance departments to ensure accurate employee data.
• Identify and implement process improvements to enhance payroll operations.
• Generate and distribute payroll reports to management.
• Provide assistance to various employee groups regarding payroll questions and requests.
• Stay updated on changes in payroll laws and regulations.
• Maintain thorough knowledge of payroll functions and cross-train on assigned duties.
• Oversee payroll accounting functions including reviewing payroll journal entries, general ledger account reconciliations, and comparison of payroll to the general ledger.

Essential Skills

• 2-4 years’ experience in multi-state payroll administration/compliance.
• Extensive experience with payroll software systems.
• Understanding of payroll laws and regulations.
• Excellent attention to detail and accuracy.
• Strong problem-solving and analytical skills in dynamic work environments.
• Safeguard and ensure confidentiality of HR and Payroll data.
• Effective communication and interpersonal skills.
• Knowledge of mathematical or statistical concepts.

Additional Skills & Qualifications

• Experience with Sage payroll system and third-party services such as Oasis Paychex.

Work Environment

The work environment is hands-on and family-oriented, distinct from a large corporate setting. Employees are encouraged to engage with colleagues in the field, fostering a collaborative atmosphere. The company has grown from 200 employees to over 400 in the past three years, expanding into various divisions including electrical and mechanical services, HVAC, and hygienic services, and branching into the Charlotte area. The position requires in-office presence from Monday to Friday, 8 AM to 5 PM, with flexible start and end times as needed. After initial training, the role will transition to include one remote day per week, which varies depending on team schedules. The department is responsible for maintaining the office environment, including answering phones and greeting visitors.