Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Location: Branchburg, NJ

Job Description

We are seeking a detail-oriented and dedicated Accounts Payable Specialist to manage vendor and subcontractor accounts, process invoices, and ensure accurate job costing. This position requires proficiency in financial software and the ability to work closely with project managers to resolve any invoicing issues.

Responsibilities

• Set up new vendors, subcontractors, and customers in the Viewpoint software.
• Utilize Avid Exchange to process invoices after project managers have approved and coded them.
• Manage material invoices, including equipment rental coding linked to monthly billing.
• Handle cash receipts by retrieving checks from owners, posting them, and distributing payments appropriately.
• Ensure accurate job costing and address any discrepancies by coordinating with project managers and vendors.
• Collect Certificates of Insurance and issue W9 forms to new vendors.
• Manage credit card transactions using a customized system, including data retrieval and payment processing.
• Collaborate with the CFO and participate in audit processes.
• Process thousands of transactions monthly, with potential for volume increase during busy periods.
• Review vendor statements for accuracy and completeness.

Essential Skills

• Proficiency in accounts payable and invoice processing.
• Experience with data entry and cash receipts.
• Familiarity with the construction industry.
• Intermediate level of accounts payable experience.

Additional Skills & Qualifications

• 3 to 4 years of accounts payable experience.
• Working experience within the construction industry.
• Ability to thrive in a family-oriented work environment.
• Willingness to engage in various tasks and collaborate with team members.

Interviews are happening this week! If interested, please send over your most recent resume to smauriello@ astoncarter.com along with your availability for a 10-minute phone screen to go over the position in more detail. 

This is a Contract to Hire position based out of Branchburg, NJ.

The pay range for this position is $33.00 - $38.46/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Branchburg,NJ.

This position is anticipated to close on Apr 13, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.