Job Title: Front Desk Administrative Assistant

Job Description

We are seeking a highly organized and detail-oriented Front Desk Administrative Assistant to join our team. The ideal candidate will be responsible for a variety of administrative tasks, ensuring the smooth operation of our office. This role requires excellent communication skills, proficiency in office software, and the ability to handle multiple tasks efficiently.

Responsibilities

• Handle office documents, including filing, scanning, and organizing.
• Perform data entry tasks, ensuring accuracy and timeliness.
• Log information into the computer database for project tracking and management.
• Upload documents and maintain digital records.
• Open new project numbers and manage project documentation.
• Process submittals and ensure timely follow-up.
• Assist with onboarding new hires, including preparing necessary documentation and coordinating orientation.
• Manage badge access for employees, ensuring security protocols are followed.
• Organize and distribute incoming and outgoing mail.
• Order and maintain office supplies, ensuring inventory is stocked.
• Provide general administrative support as needed.

Essential Skills

• Administrative support
• Data entry
• Proficiency in Microsoft Office Suite
• Clerical skills
• Front desk experience
• Strong typing skills
• Experience in an Engineering MEP environment
• 5 years of experience

Additional Skills & Qualifications

• Minimum of 2 years of administrative and data entry experience.
• Proficiency in Microsoft Excel, Word, Outlook, and Teams.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• High attention to detail and accuracy.
• Positive attitude and professional demeanor.

Work Environment

This role offers a hybrid work environment with the flexibility to work from home on Mondays. The company culture is welcoming and friendly, with a strong emphasis on treating each other like family. The organization is growing, offering room for professional growth and opportunities to explore other corporate departments such as marketing and accounting. The office environment is supportive, and employees enjoy low turnover rates, with many team members having been part of the company for over 20 years.

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call.