Job Title: Project Coordinator

Job Description

As a Project Coordinator, you will play a crucial role in coordinating and tracking permit applications and approvals with local municipalities. You will liaise with utility companies to ensure timely service connections and provide project support, while maintaining project documentation, schedules, and records. Additionally, you will support project managers with administrative tasks and field coordination, manage invoicing, expense tracking, and reporting using QuickBooks, Excel, and other tools. You will also assist with general office operations and facilitate communication across teams.

Responsibilities

• Coordinate and track permit applications and approvals with local municipalities.
• Liaise with utility companies to ensure timely service connections and project support.
• Maintain project documentation, schedules, and records.
• Support project managers with administrative tasks and field coordination.
• Manage invoicing, expense tracking, and reporting using QuickBooks, Excel, etc.
• Assist with general office operations and communication across teams.

Essential Skills

• Project coordination
• Permitting
• Project scheduling
• Proficiency in Microsoft Office
• Document control
• Knowledge of municipality processes

Additional Skills & Qualifications

• 2–5 years of experience in a construction or utilities-related administrative role.
• Strong working knowledge of permits, utility coordination, and construction workflows.
• Proficiency in Microsoft Excel and QuickBooks.
• Excellent multitasking, time management, and organizational skills.
• Adaptability and initiative in a dynamic, less-structured environment.

Work Environment

You will be working in a dynamic and growing developer environment with an energetic team offering room for growth. The office environment is great, fostering collaboration and innovation. The role requires working five days in the office.

Job Type & Location

This is a Contract to Hire position based out of Paterson, New Jersey.