Payroll Specialist

Apply here today to join a team that builds more than roads - Ensure accuracy and trust as our next payroll specialist.

The Payroll Specialist will be responsible for managing end-to-end weekly payroll processes, ensuring compliance with prevailing wage laws and providing administrative support. This role demands a high level of accuracy and efficiency, as well as the ability to work independently with minimal guidance.

Responsibilities

• Manage end-to-end weekly payroll, including timecard validation, batch posting, and check printing.
• Utilize Viewpoint Vista and HCSS HeavyJob for payroll and equipment entry.
• Prepare Certified Payroll Reports and ensure compliance with prevailing wage laws for Nevada, California, and Hawaii.
• Track and report fringe benefits, deductions, and union contributions.
• Process weekly tax payments, garnishments, and payroll-related documentation.
• Perform front desk duties, including handling phones, filing, and new hire paperwork.
• Maintain office supplies and support document preparation.
• Assist executives with clerical tasks and coordinate cross-departmental training.
• Run local errands, such as post office and bank trips, using a company vehicle.

Essential Skills

• 2+ years of payroll processing experience; construction industry experience preferred.
• Proficiency in Excel, including pivot tables and data analysis.
• Experience with job-specific rate sets and handling multi-state projects.
• Strong attention to detail and ability to meet tight weekly deadlines.
• Excellent communication and organizational skills.

Additional Skills & Qualifications

• Knowledge of certified payroll, prevailing wage laws, and union compliance.
• Experience with Viewpoint Vista and HCSS HeavyJob is a plus.
• Familiarity with DIR and LCP Tracker (trainable platforms).

Work Environment

The position is located in a modern office resembling a mountain home with high ceilings and floor-to-ceiling retractable glass doors, situated above the Truckee River. The office includes a full kitchen and a large covered deck with seating and a BBQ. The role includes a glass-enclosed office with river views. The accounting team consists of four members, including this position. The office is located in the construction industry, requiring a candidate with a thick skin and openness to feedback. There is an office dog present three days a week. The commute is to an office in Sparks, which is known for its stunning location.

Job Type & Location

This is a Contract to Hire position based out of Sparks, Nevada.