Medical Records Document Sorter

Description

• Ensures medical records maintain quality, accuracy, accessibility and security in both paper and electronic systems.

• Prepares medical records for imaging according to scanning policies and procedures.

• Scans documents into appropriate systems in accordance to department scanning policies.

• Indexes scanned documents according to department policies and data integrity guidelines.

• Conducts quality check upon the scanning and indexing of medical records.

• Conducts imaging audits to ensure scanning procedures and guidelines are upheld.

• Performs quality control audits to ensure compliance with established privacy and clinical care guidelines, proper usage of clinical systems and data, and the accuracy, completeness and quality of medical records.

• Insures any document flagged for correction is prioritized, reviewed for accuracy, and corrected according to department scanning policy.

• Works collaboratively with the scanning/indexing vendor on the correction of errors.

• Requests paper charts from off-site storage in a timely and efficient manner. Tracks and ensures all paper chart requests are received, and subsequently returned to the off-site storage vendor.

• Understands federal, state and organizational destruction guidelines.

• Ensures established business document and medical record retention and destruction policies and guidelines are followed.

• Participates in cross coverage support of other function based areas as needed and at the discretion of the manager.

Job Responsibilities:

• Go to sites with team and collect paper medical record charts for indexing.

• Once looking through paper charts, determine if falls under destruction category or able to be indexed.

• Separate not appropriate sections.

• Collect the “destruction” pile of charts for the destruction team to take away and destroy.

• Collect the charts able to be indexed and sort onto pallets for transporting.

• Once transported to location then data entry begins placing info into e-files

Additional Skills & Qualifications

Health information technology experience is a bonus. Knowledge of medical terminology, billing, and organization

Data entry - HIM clerks are responsible for entering large amounts of patient data into electronic databases. They must do this without making a significant number of mistakes

Basic computer skills - HIM clerks should know how to send emails, install and uninstall software programs, use a word processor, and browse the internet for information

Organization skills - since HIM clerks work with a large number of files and information, they should be able to stay organized at all times

Communication skills - excellent written and verbal communication skills are needed to become a HIM clerk.

Experience needed:

• Basic math skills to add and label boxes sequentially

• Attention to detail

• HIPAA regulation familiarity

• Able to lift 40lbs.

• Data entry skills

• Warehouse experience

Experience Level

Entry Level