Job Title: Part-Time Administrative Assistant

Job Description

We are seeking a dedicated and detail-oriented Part-Time Administrative Assistant to join our team. This role requires someone with a strong background in office administration and a keen eye for detail, especially in a construction company setting. The ideal candidate will have experience in data entry and be comfortable with 20-25 hours of work per week.

Responsibilities

• Generate, customize, oversee, and monitor invoices using QuickBooks.
• Assist in documentation and tracking of invoice submittal statuses using multiple online platforms.
• Maintain multiple hard copy files, ensuring proper statuses are used.
• File documents throughout the day and arrange electronic files.
• Follow up on multiple tasks and ensure deadlines are met.
• Address and respond promptly to inquiries from various clients.
• Communicate effectively in a team environment.
• Take notes during meetings and training sessions for future reference.

Essential Skills

• At least 1 year of office experience, preferably in a construction company.
• Proficiency in Microsoft Office Suite: Word, Excel, and Outlook.
• Strong customer service skills.
• Computer savvy with good data entry skills.
• Detail-oriented with strong organizational skills.

Additional Skills & Qualifications

• Experience in an administrative role, preferably in the construction industry.
• Experience with QuickBooks is a plus but not required.
• Recent high school, college, or vocational school graduates are encouraged to apply.

Work Environment

This is a part-time position, requiring 20-25 hours per week. The role involves working in a collaborative team environment, with a focus on efficiently managing administrative tasks. The dress code is business casual.

Job Type & Location

This is a Contract to Hire position based out of New Hyde Park, New York.