Accounts Payable Associate (On-site)

📍Location: New Windsor, NY

💵Pay: Competitive, based on experience

🕒Schedule: Monday–Friday, 8:00 AM – 5:00 PM (Fully On-site)

About the Role

We are seeking a detail-oriented and proactiveAccounts Payable Associateto join a growing finance team. In this role, you will play a critical part in ensuring the accuracy and efficiency of financial operations. You’ll be responsible for processing invoices, reconciling vendor statements, and collaborating with internal teams to maintain smooth and timely payments. This is an excellent opportunity for someone looking to grow within a supportive and entrepreneurial environment.

Key Responsibilities

• Obtain invoice approvals and analyze general ledger coding
• Enter and match invoices to purchase orders in the accounting system
• Reconcile invoices to vendor statements and data entries
• Assist with weekly check runs and payment verifications
• Resolve discrepancies on invoices, statements, and credits
• Initiate vendor disputes and ensure receipt of credits for returned items
• Coordinate with Accounting staff on stop-payments and payment issues
• Follow up with Project Managers for timely invoice approvals
• Tag invoices missing sales tax and maintain accurate AP records
• Share responsibility for managing the central AP email inbox

Qualifications

• 1–2 years of experience in Accounts Payable or general accounting
• Proficiency in Microsoft Excel (pivot tables, VLOOKUPs preferred)
• Familiarity with invoice processing, purchase orders, and reconciliations
• Experience with SAP or other ERP systems is a plus
• Strong attention to detail and organizational skills
• Excellent communication and problem-solving abilities

Preferred Education

• Associate degree in Accounting, Finance, or a related field

Benefits

• Join a collaborative AP team within a larger Accounting & Finance department
• Work in a casual, entrepreneurial office environment
• Strong internal growth opportunities across departments
• Competitive benefits package including medical, dental, and vision
• Stability and support from a well-established organization

Apply Now

This role is open due to growth and increased volume. If you're looking to grow your accounting career in a supportive and fast-paced environment, apply today with your most up-to-date resume!