Project Coordinator

Position Summary:

Actalent connects passion with purpose. We are supporting critical engineering and sciences initiatives that advance how companies serve the world. With almost 40 years of experience, our scalable talent solutions and engineering and sciences services provide the expertise our customers need to achieve more.

The Project Cost Analyst will be responsible to coordinate project team activities and support the Project Managers with regards to project logistics. They will mentor and train less experience project coordinators.

Primary Duties and Responsibilities:

• Prepare cost re-projections and budget variance explanations for project spending.
• Prepare contract requisitions and participate in the bidding process.
• Coordinate the work order process related to a project from creation of the work order through in-serving and closing.
• Coordinate project meetings (including strategy/project planning, kick-off, pre-bid, preconstruction and status meetings); works with project team members on project activities, communicates with TCR’s, engineers, and designers on behalf of PM; support Project Manager in the preparation and updating of PLMP documents, Communication Plan, Checklists, PRB requests, Safety Plans, Project Completion Punchlist, etc.
• Coordinate project logistics (including making arrangements for temporary office/jobsite facilities, electricity, securing permits, securing lay down yards, etc.)
• Prepare re-projections of project spending and cash flows, budget variance monitoring, cost tracking/analysis; provide analysis and verification for SOX activities.
• Track, analyze and submit information for un-vouchered liabilities (UVLs), develop invoice data for billable work orders
• Create contract requisitions, provides assistance in preparing Request for Proposal and/or Scope of Work, prepares bid evaluations, assists in analysis of bid results and awarding of contract, communicates with Supply Chain, work with Contractors on various items (UVLs, invoices, contracts, proposals, Affidavit of Completion (AOC), retention, etc.)
• Coordinate the work order process related to a project from creation of the work order through in-serving and closing, including Work Order analysis reports, placing work orders in service, preparing journal entry reclassifications, completing the Major Plant in Service report.
• Mentor and train less experienced project coordinators

Education and Experience Requirements:

• Bachelor’s or Associate’s in Construction Management, Engineering, Accounting, or Business
• Three to seven years of experience working on projects budgets, projections, and cost tracking/ analysis
• Three to seven years of experience working with accounting principles (debit and credits)
• Be very proficient with Microsoft Office projects and have experience working with a financial costing software