Job Title: Accounting Specialist

Job Description

The Accounting Specialist will provide essential support to both Accounts Payable and Accounts Receivable functions. In the Accounts Payable domain, the specialist will handle the preparation and processing of payments for approved invoices, township licenses, truck registrations, and repairs through checks, electronic funds transfers (EFTs), and Automated Clearing House (ACH) transactions. This role involves managing purchase orders by obtaining necessary documentation, verifying receipt of materials, reconciling supplier invoices, securing payment approvals, issuing payments, and maintaining electronic records. Additionally, the candidate will be responsible for receiving, reviewing, and processing invoices to ensure they match purchase orders and verifying billing accuracy, pricing, and payment terms. In the Accounts Receivable domain, the specialist will process credit card payments via Stripe, prepare and post deposits and checks to SAGE100, and implement the Positive Pay process to enhance payment security. The role also includes supporting miscellaneous office tasks such as scheduling and making service calls.

Responsibilities

• Prepare and process payments for approved invoices, township licenses, truck registrations, and repairs.
• Manage purchase orders by obtaining necessary documentation, verifying receipt of materials, and reconciling supplier invoices.
• Secure payment approvals, issue payments, and maintain electronic records.
• Receive, review, and process invoices, ensuring they match purchase orders and verifying billing accuracy, pricing, and payment terms.
• Process credit card payments via Stripe and prepare and post deposits and checks to SAGE100.
• Implement the Positive Pay process to enhance payment security.
• Support miscellaneous office tasks such as scheduling and making service calls.