Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Job Description

The AP Invoice Operations Specialist will perform end-to-end, manual AP invoice processing while the team rolls out Concur Invoice. The role requires accuracy, ownership, and ability to work within evolving processes as automation is implemented. Candidates with experience in Excel and/or Concur Invoice are preferred but not required.

Responsibilities

• Receive, validate, and process vendor invoices in a manual environment (coding, matching, routing for approval).
• Perform 2-way/3-way match against POs/receipts, resolve exceptions, and collaborate with stakeholders to clear discrepancies.
• Ensure invoices are entered accurately and paid on time to prevent late fees or service disruptions.
• Support the rollout of Concur Invoice (testing, data validation, process documentation, and change adoption).
• Maintain AP files, audit trails, and compliance with internal controls.
• Assist with vendor inquiries, statement reconciliations, and month-end AP activities.
• Use Excel to organize, analyze, and reconcile large invoice/vendor datasets.

Essential Skills

• Proficiency in data entry, accounts payable, and Microsoft Excel.
• Strong organizational and project coordination skills.
• Excellent communication and follow-up skills.
• Ability to manage large-scale data tracking and reporting.

Additional Skills & Qualifications

• Experience with financial systems, ERP platforms, or expense management tools such as Concur.

This is a Contract position based out of Philadelphia, PA.

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on Dec 23, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.