Administrative Associate II

Description

• Provides professional administrative support for a department
• Handles typing, verification, copying, faxing, updating records, and filing
• Orders supplies, prepares travel arrangements, and coordinates special projects
• Creates complex spreadsheets and manages routine inquiries
• Assists with ID administration requests, mail handling, and staffing requisitions
• Generates reports for statistical analysis and workload management
• Types, edits, formats, and updates forms, correspondence, and documents (40%)
• Maintains departmental records, files, job descriptions, and meeting schedules (25%)
• Covers phones, processes mail, orders supplies, and arranges travel (20%)
• Tracks follow-up information, coordinates maintenance and housekeeping (10%)
• Ensures matters are handled or referred in management’s absence (5%)

Additional Skills & Qualifications

Required Education: Associate's Degree or Two years of job related work experience or a combination of education and experience equal to 2 years. Required Work Experience: 3 years administrative support experience. Preferred Education: Bachelor's Degree Preferred Work Experience: 2 year of industry-specific work experience.

Onsite everyday Acceptable hours are 7-4, 8-5, 9-6.

Previous administrative experience with preferred experience with PREQ, invoicing and travel planning. (Will still review them if they don’t have this experience).

Required Technologies: Adobe, Microsoft products – Excel, Word, Teams Outlook

Day to Day Administrative duties – processing invoices for payment, placing tickets for staff, organizing events – reserving rooms, etc, making travel arrangements, submitting expense reports.

Soft Skills: Communication, collaborative, self-motivated.

The Team: Small administrative support team of 3 supporting a large division of ~400 people with 8 directors.

Entry level candidates are okay as long as they meet the min requirements of the job

Experience Level

Entry Level