Project Coordinator
Actalent
Posted Saturday, April 11, 2026
Posting ID: JP-005954432
Job Description
As a Project Coordinator, you will provide high-level administrative project support across multiple disciplines. You will participate in and facilitate remote collaboration, including conference calls and online meetings. Your role will involve assisting with invoicing, budgeting, planning, tracking spending, and developing spending projections, as well as analyzing accounting information and developing methods for presenting this information.
Responsibilities
- Monitor, track, and file large amounts of electronic documentation.
- Assist in the management, upkeep, and distribution of project schedules.
- Provide support in the local Quality Program by documenting the performance of Management and QC Reviews, and generating and updating relevant QA/QC documentation.
- Assist with the development and maintenance of the project filing structure.
- Apply company quality assurance guidelines and procedures for project document management.
- Copy and/or scan project-related documents in-house and coordinate sending out larger jobs.
- Assist with project guides, project reviews, project invoices, and expense reports as needed.
- Compose, type, format, proofread, edit, and organize documents, reports, specifications, and correspondence.
- Create and maintain paper and electronic files.
- Coordinate meetings and assist with presentations.
- Perform other duties as needed.
- Archive closed projects.
- Occasional travel may be required.
- Project coordination experience, especially in construction and administration.
- Experience with construction scheduling and project management.
- Strong organizational, verbal, and written communication skills.
- Proficiency in software applications, including Power Automate, Microsoft BI, Adobe Acrobat, Outlook, MS Project, Word, and PowerPoint.
- Expertise in MS Excel.
- Familiarity with collaboration products such as OneDrive, MS Teams, and OneNote.
- Ability to perform diversified clerical functions and basic accounting procedures.
- Ability to prioritize competing demands in a fast-paced environment.
- Previous experience in architecture or engineering.
- Experience with document management software such as Bentley ProjectWise, E-builder, or Document Express.
- Experience with Microsoft Project or other scheduling software.
- A self-starter with the ability to work with minimal direction.
- Team-oriented and able to work with different personalities and styles.
- An attitude and commitment to being an active participant in an employee-owned culture.
This role is based in Brentwood, TN, with a high demand for this location. There is also an opportunity in downtown Nashville. The work environment is fast-paced, requiring the ability to manage multiple priorities effectively. Occasional travel may be required.
Job Type & Location
This is a Permanent position based out of Brentwood, TN.
Pay and BenefitsThe pay range for this position is $25.00 - $35.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
This is a fully onsite position in Brentwood,TN.
Application DeadlineThis position is anticipated to close on Apr 25, 2026.
Diversity, Equity & Inclusion
At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:
- Hiring diverse talent
- Maintaining an inclusive environment through persistent self-reflection
- Building a culture of care, engagement, and recognition with clear outcomes
- Ensuring growth opportunities for our people
Actalent is an equal opportunity employer.
About Actalent
Actalent is a global leader in engineering and sciences services. For more than 40 years, we’ve helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000+ extraordinary employees who connect their passion with purpose every day.
Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.
Contact Information
Email: bcates@actalentservices.com
Hybrid