Project Coordinator

The Project Coordinator plays a pivotal role in supporting project teams to successfully execute external client projects. This role involves effective communication with Project Managers, team members, clients, vendors, and support teams to achieve project goals. The Coordinator is responsible for utilizing project management software, Procore, and supporting documentation and communication processes. This position provides essential administrative, document, and procurement management support.

• Assist with new opportunity processes and proposal coordination.
• Serve as the primary Project Coordinator point of contact on assigned projects.
• Act as the Procore Support Coordinator, ensuring effective use and understanding of the tool by the team.
• Coordinate activities and processes associated with Procore for both local and regional projects.
• Provide document control support by preparing, editing, proofreading, and finalizing documents for storage in Procore.
• Coordinate the documentation of transmittals, engineering drawings, specifications, scopes of work, and reports within Procore before distribution.
• Support the project team by regularly reporting project status.
• Coordinate RFIs and Submittals for the project.
• Manage the procurement and contracting of Subconsultants and Subcontractors, including updating insurance certificates and assisting with closeout document requests.
• Assist in coordinating the bidding process, including entering Bid Packages in Procore and following up with contractors.
• Support Project Managers with project updates for internal leadership and clients by compiling reports through project management systems.

• 5+ years of project coordinator experience, preferably in engineering or construction teams.
• Ability to work both independently and in a team setting.
• Advanced proficiency in all Microsoft Office programs (Excel, PowerPoint, Outlook, Word, etc.).
• Expertise with web-based applications.
• Strong written and verbal communication skills.
• Experience with Procore or other project management software is preferred.
• Experience with project reporting.

• Willingness and ability to travel as necessary for project requirements, including project installation, start-up activities, client meetings, and industry-related events.

The position ideally requires the candidate to be based in San Antonio to collaborate closely with the other coordinator.

This is a Contract position based out of San Antonio, TX.

The pay range for this position is $24.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in San Antonio,TX.

This position is anticipated to close on Feb 24, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.