Accounts Receivable Specialist

Job Description

We are seeking a diligent and detail-oriented Accounts Receivable Specialist to ensure timely and accurate invoicing, maintaining a steady cash flow by efficiently managing billing functions. The specialist will play a crucial role in coordinating with various departments to ensure billing accuracy and will be responsible for preparing and auditing invoices, facilitating billing meetings, and maintaining records.

Responsibilities

• Coordinate with other departments to ensure billing information accuracy.
• Forecast upcoming billable expenditures.
• Prepare draft Payment Applications and reports for project team review.
• Facilitate monthly billing meetings.
• Track upcoming material expenditures for payment.
• Communicate with internal and external stakeholders to ensure vendor costs are billed and/or released.
• Maintain records of invoices, deposits, and all payment collection correspondence.
• Maintain AR / External Billing processes.
• Prepare and send invoices and related documents.
• Update accounting systems and ensure information is entered in all relevant databases.
• Update Contract – Job Cost entries.
• Support collections and payables requiring additional follow-up.
• Maintain a working knowledge of current collection requirements.
• Assist in investigating payment delinquencies and monitor retainage allowances.
• Execute contracts and set up newly awarded projects in company systems.
• Assist in updating budget entries and cost coding.
• Maintain project-related records including contracts, bonds, and subcontracts.
• Confirm final values and remove them from accounting systems.
• Track contract changes and report/update pending changes.
• Process change orders and track billable costs.

Essential Skills

• Experience in accounts receivable, invoicing, collections, claims, and billing.
• Proficiency in Sage 300, AIA billing, and high-volume billing.
• Experience in the construction industry.
• Strong skills in Microsoft Office Suite, particularly Excel.
• Ability to pay attention to detail and solve problems effectively.
• Excellent communication skills.
• Ability to manage time effectively and work with minimal supervision.
• Strong organizational skills and the ability to multi-task effectively to meet numerous deadlines.

Additional Skills & Qualifications

• Experience in construction.
• Familiarity with general contracting processes.

Work Environment

This position is fully onsite, providing an opportunity to work closely with a great team. The role offers potential for permanent placement, fostering a collaborative and supportive work environment.

Job Type & Location

This is a Contract to Hire position based out of Lorton, Virginia.

Contact Me:

Kaitland Clawson

View my availability here:

https://www.linkedin.com/in/kaitland-clawson-552605154/

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