Payroll Specialist

Payroll Specialist (URGENT! Contract - 2+ months)

Job Description

This is an open-ended contract position supporting the payroll team with various tasks. Responsibilities will be determined based on your experience, ideally including reconciliation of benefits billing, reconciliation of hours, processing payroll for 900 employees in Deltek Costpoint Time Collection/Time & Expense, verifying data, and responding to payroll inquiries.

Responsibilities

• Manage the day-to-day production of cash receipts, deposits, subcontractor accruals, payroll reporting, and leave accruals.
• Serve as the primary interface for finance and payroll-related matters.
• Develop desktop procedures and contribute to the improvement of processes, policies, and procedures.
• Act as a backup for the Treasury and Fixed Asset/Systems Accountants.
• Audit timesheets to ensure compliance with the Federal Acquisition Regulations (FAR), the contract, and Jefferson Lab Policies and Procedures.
• Effectively manage the daily entering of cash receipts and deposits, including review and validation of funds received and accounts charged. Ensure cash items are recorded accurately and develop proper journal entries.
• Support in the production of payroll by monitoring and tracking SubK accruals status, working with the procurement team to ensure completion and accuracy of accruals within the schedule.
• Audit accruals to ensure compliance with policies and procedures set forth by DOE and JLAB Management.
• Manage, reconcile, and process all benefit payments and transmissions.
• Support internal and external audits, including ICE, DCAA, Floor Check, and Worker's Compensation Reporting.

Essential Skills

• 3+ years of internal payroll processing experience
• Basic proficiency in Excel, including the use of pre-built VLOOKUPs and pivot tables for data reconciliation
• Experience with Deltek Costpoint Time Collection/Time & Expense

Additional Skills & Qualifications

• Bachelor's degree
• Experience with Cognos reporting
• Proficiency in creating pivot tables and using VLOOKUPs

Work Environment

The role is fully onsite, operating Monday to Friday from 8 AM to 5 PM. While full-time employees may work remotely, non-employees are required to work onsite due to equipment and VPN access limitations.

Contact Me:

Catherine Sullivan

View my availability here:

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This is a Contract position based out of Newport News, VA.

The pay range for this position is $25.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Newport News,VA.

This position is anticipated to close on Apr 17, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.