Administrative Assistant

Administrative Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary:
This position provides critical administrative and operational support to a Partner and team in a dynamic, fast-paced environment. The role serves as the primary on-site point of contact for team resources, managing a diverse portfolio of responsibilities that includes executive calendar management, travel coordination, equipment and supply logistics, and general team operations. Operating within a newly formed team building out supply operations and processes, this position requires exceptional organizational skills, sound judgment, and the ability to navigate ambiguity while maintaining the highest level of confidentiality. The successful candidate will proactively manage multiple workstreams, adapt quickly to shifting priorities, and demonstrate initiative in keeping operations running smoothly while supporting both recurring tasks and ad-hoc requests across the organization.

Job Responsibilities:

• Proactively manage executive calendars and make scheduling decisions based on shifting business priorities to ensure accurate scheduling and appropriate time allocation
• Coordinate comprehensive travel logistics using designated travel tools and adhering to company policies
• Provide team support including headcount management, budget coordination, morale events, distribution group management, and onboarding and offboarding processes
• Manage hardware, software, and supply inventories while working within budgeting and company finance policies
• Assist with team space move logistics and facilities requests as the primary on-site point of contact
• Collaborate with lead administrators and peers to build internal networks and gain operational knowledge
• Take direction and prioritize multiple requests from administrators, teammates, and managers
• Provide on-site team support and execute tasks under direction while taking accountability for assigned project components
• Maintain clear and effective communication across cross-functional partners including IT and facilities teams
• Demonstrate consistent follow-through on operational and ad-hoc requests while maintaining confidentiality

Requirements:

• 3+ years of calendar and travel coordination experience
• 2+ years of administrative or operational team support experience
• 2+ years of resource, space, or equipment coordination experience
• Demonstrated experience supporting executives or senior leadership
• Proven track record managing multiple workstreams simultaneously
• Calendar and travel coordination
• Administrative and operational team support
• Resource, space, and equipment coordination
• Executive support and decision-making on behalf of leadership
• Budget management and financial policy compliance
• Inventory management for hardware, software, and supplies
• Onboarding and offboarding coordination
• Facilities and space management
• Multi-priority management and task prioritization
• Strong organizational abilities

Additional Details:

• Location: Redmond, WA (Hybrid: 3-4 days/week Onsite)
• Duration: 5 months
• Pay Range*: $24 - $27 per hour
• Weekly Schedule: 40 hours
• Job Status: Non-Exempt
• Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

This role is eligible for the following benefits:

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
• Company paid short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Employee Assistance Program
• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

*We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.