Executive Assistant

Executive Assistant

Start Date - January 12th

Duration: 7 month contract with opportunity for permanent placement

Job Description

• Primary focus is on coordination of tasks among a variety of team member and follow up.
• Smaller focus is on calendar and inbox management, travel booking, visa applications and expense management, purchasing, preparation of meeting materials, event planning, scheduling and meeting practicalities.
• Regular interaction with a broad partner group, both internal and external.
• Coordinate various types of requests.
• Sophisticated cross-regional interactions.
• Attend in meetings, responsible for note taking, collecting actions and following up on tasks accordingly.
• Support strategy planning and deployment (KPI deployment/tracking/tactical implementation plan review).
• Support Global Core Processes - People, Finance & Comms plan (e.g., System support, PO support, supervise various spending, etc.).
• Team Meeting and Workshop Support, may include external meeting logistic support.
• May host big events and being the lead coordinator.
• May participate in ad-hoc projects.
• Process and change support.

Qualifications

• 3+ years of proven experience as a successful Executive Assistant within a global organization.
• Strong communication skills, and experience with internal communication in an international company.
• Solid skills within Microsoft Office programs.
• Experience planning and delivering meetings and events.
• Proven track record of producing results and completing tasks within a given timeframe.

Work Environment

The position offers a hybrid work environment, with 3 days onsite and 2 days from home, providing flexibility with the days chosen. The typical work hours are from 8am to 5pm.

This is a Contract position based out of South Chesterfield, VA.

The pay range for this position is $36.00 - $45.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in South Chesterfield,VA.

This position is anticipated to close on Dec 24, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.