Administrative Assistant

Administrative Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary:
This position offers an exciting opportunity to provide high-level administrative support to executive leadership within a dynamic enterprise solutions environment. The successful candidate will serve as a critical liaison, managing complex scheduling demands, coordinating travel logistics, and ensuring seamless day-to-day operations for senior leadership. This role requires exceptional organizational abilities, proactive problem-solving skills, and the capacity to handle multiple priorities simultaneously while maintaining meticulous attention to detail. The position demands a professional who can anticipate needs, exercise sound judgment, and maintain confidentiality while working in a fast-paced, collaborative setting.

Job Responsibilities:

• Manage complex calendars, including scheduling meetings, resolving conflicts, and coordinating calendar requests across multiple time zones
• Submit and process expense reports following travel and business activities
• Coordinate travel arrangements, including flights, accommodations, and ground transportation
• Process equipment requests and manage administrative logistics for the leadership team
• Coordinate meetings and events, including booking conference rooms and managing logistics
• Support department financial operations and personnel-related administrative tasks
• Complete special projects as assigned by leadership
• Serve as a point of contact for internal and external stakeholders
• Maintain organized records and documentation for leadership activities

Requirements:

• Minimum 1 year of administrative, business support, or customer service experience
• Previous experience in an environment emphasizing scheduling meetings and events
• Background in travel management and coordination
• Experience supporting executive-level leadership preferred
• Prior experience working in large corporate environments highly preferred
• Advanced calendar management and scheduling coordination
• Proficiency in Microsoft Outlook for email and calendar functions
• Strong written and verbal communication abilities
• Exceptional organizational and time management capabilities
• Ability to prioritize competing demands and manage multiple tasks simultaneously
• Problem-solving skills with attention to detail
• Discretion and ability to handle confidential information
• Responsiveness and punctuality in all communications
• Familiarity with internal corporate tools and systems
• Proactive approach to anticipating leadership needs

Additional Details:

• Location: Remote
• Duration: 4 months
• Pay Range*: $21 - $24 per hour
• Weekly Schedule: 40 hours
• Job Status: Non-Exempt
• Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

This role is eligible for the following benefits:

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
• Company paid short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Employee Assistance Program
• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

*We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.