Administrative Assistant

Administrative Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary:

This position provides critical high-level administrative support to leadership and their teams by managing complex schedules, coordinating travel and expenses, and serving as a central point of contact for information and communication needs. The role requires exceptional organizational abilities and the capacity to handle multiple priorities simultaneously while maintaining confidentiality and professionalism. Acting as a key liaison between leadership, team members, and cross-functional partners, this individual will proactively anticipate needs, resolve issues efficiently, and ensure smooth daily operations. The position demands someone who thrives in a fast-paced environment, can adapt quickly to changing priorities, and demonstrates sound judgment when managing sensitive information and competing demands

Job Responsibilities:

• Manage complex calendar scheduling, expense reporting, and travel arrangements for executive leadership
• Triage and resolve team support requests including technology needs, operational questions, and work-related issues
• Coordinate office moves, team morale initiatives, professional development activities, training sessions, and organizational events
• Collaborate with administrative professionals and staff across the organization to share updates and best practices
• Supervise general office operations including supply ordering, records management, and basic bookkeeping functions
• Review and process invoices, reports, memos, correspondence, and financial statements
• Analyze incoming communications and submissions to determine priority and appropriate distribution
• Prepare meeting agendas and coordinate logistics for committees, boards, and other gatherings
• Plan and execute divisional events that support team engagement and organizational objectives

Requirements:

• Minimum 6 years of experience as an Administrative Assistant, Business Support professional, or Executive Assistant within the past 5 years
• Experience supporting large-scale teams of 100 or more people
• Proven track record supporting executive-level leadership with calendar management, travel coordination, and expense processing
• Background working within the technology industry supporting medium to large organizations within the past 10 years
• Exceptional verbal and written communication abilities with strong interpersonal skills
• Advanced organizational skills with proven ability to manage multiple tasks and priorities simultaneously
• Demonstrated capability to work independently and exercise sound time management
• Strong discretion and ability to maintain confidential information
• Excellent event planning and coordination capabilities
• Leadership and mentoring abilities to provide support and constructive feedback to others
• Customer service orientation with problem-solving aptitude
• Detail-oriented approach with ability to deliver results under time constraints and with limited resources

Additional Details:

• Location: Redmond, WA (Onsite)
• Duration: 7 months
• Pay Range*: $32.50 - $37 per hour
• Weekly Schedule: 40 hours
• Job Status: Non-Exempt
• Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

This role is eligible for the following benefits:

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
• Company paid short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Employee Assistance Program
• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

*We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.