Administrative Assistant

Administrative Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary:

This position provides comprehensive administrative and operational support to leadership and team members, enabling efficient day-to-day operations across multiple functions. The successful candidate will serve as a trusted partner to managers and staff, coordinating complex schedules, managing travel logistics, organizing events, and overseeing various administrative processes. This role requires exceptional organizational skills, business acumen, and the ability to build strong relationships across all levels of the organization. The position demands a proactive approach to problem-solving, meticulous attention to detail, and the ability to manage competing priorities in a fast-paced environment while maintaining professionalism and discretion.

Job Responsibilities:

• Manage complex calendars and scheduling for managers and team members
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries
• Process and manage expense reports and budget tracking for team members and managers
• Plan and execute internal events, team meetings, off-sites, and morale events, including catering coordination and venue selection
• Support new employee onboarding processes and maintain headcount tracking systems
• Manage procurement of office supplies, equipment, and services for team members and new hires
• Maintain security groups, distribution lists, and organizational documentation
• Coordinate space management requests and facilities-related needs
• Serve as primary point of contact for department inquiries and communications
• Partner with administrative staff across the organization to ensure consistent service delivery
• Complete special projects as assigned by executive and business teams
• Ensure compliance with administrative operations policies and procedures

Requirements:

• Demonstrated experience supporting managers or teams in an enterprise environment
• Proven track record of calendar management and travel coordination
• Experience with event planning and coordination
• Background in budget and expense management
• Proficiency with Microsoft productivity software including Word, Outlook, PowerPoint, Excel, and Teams
• Strong verbal and written communication abilities
• Exceptional organizational and time management capabilities
• Ability to prioritize and manage multiple tasks simultaneously
• High attention to detail and proactive awareness
• Analytical and problem-solving skills
• Relationship-building and interpersonal skills
• Customer service orientation with a can-do attitude
• Discretion and ability to handle confidential information
• Adaptability and flexibility in a dynamic work environment

Additional Details:

• Location: Redmond, WA (Hybrid: 3 days/week onsite)
• Duration: 4 months
• Pay Range*: $27.50 - $31
• Weekly Schedule: 40 hours
• Job Status: Non-Exempt
• Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

This role is eligible for the following benefits:

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
• Company paid short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Employee Assistance Program
• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

*We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.